Part-Time Personal Assistant / Home Admin Support

We are looking for a reliable, organised, and proactive part-time Personal Assistant to support with household administration and coordination in a private home setting in Headington, Oxford for my mum, who has a spinal cord injury and needs admin and organisation support. This role is primarily focused on managing day-to-day admin, improving communication, and helping maintain smooth organisation of care and household systems.

Responsibilities

Managing and organising emails, texts, and correspondence; Assisting with banking tasks (e.g. paying invoices, tracking expenses); Booking and coordinating appointments; Keeping digital and physical files well-organised; Supporting household organisation and systems; Streamlining communication between live-in carer, visiting carers, and family members; Taking notes, tracking key information, and ensuring follow-ups are completed; Supporting coordination with healthcare providers and social services; Helping track progress on home adaptations and related processes; Assisting with writing personal emails and messages to friends and family; Recording questions or notes to raise with medical professionals; Helping ensure important tasks and requests are not missed; Noticing and flagging issues around the home (e.g. maintenance); Helping coordinate repairs or services when needed

Requirements

Reliable; Organised; Proactive; Strong attention to detail; Confident managing emails, scheduling, and creating/managing admin systems; Excellent written and verbal communication skills; Tech-savvy and comfortable with digital tools; Ability to take initiative; Trustworthy and comfortable handling sensitive information; Must be comfortable with cats (two in the home)

Nice to have

Background or experience in healthcare, social care, or support work; Experience supporting individuals with disabilities or complex needs; Interest in improving the quality of life through thoughtful organisation and support

Benefits

Flexible scheduling; Potential for additional hours initially to help set up systems and processes