Sales and Events Coordinator

The Events & Meetings Coordinator provides direct administrative and event support to the Sales & Events Team, with a primary focus on assisting the Sales and Conference Services Managers with the coordination of conferences, meetings, and special events at the David Rubenstein Forum.

Responsibilities

Provide direct administrative and event support to the Sales & Events Team; Assist Sales and Conference Services Managers with coordination of conferences, meetings, and special events; Prepare proposals, contracts, banquet event orders, diagrams, turnovers, site tours, event schedules, and reports; Maintain accurate information within sales and event management systems; Communicate event details internally; Work with clients to gather and coordinate event details; Perform venue site tours in the absence of the Sales team; Create labels, collateral, and printed menus; Prepare written correspondence including letters, proposals, contracts, reports, and emails; Maintain sales system file systems; Assist front desk team and event teams as needed; Protect guest and patron information; Other responsibilities assigned by Leadership Team

Requirements

High school graduate or equivalent; Two years' experience in the hospitality industry or in a professional, office environment; Computer literate with above average proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and OneNote; Excellent oral and written communication skills; Detail oriented and ability to handle multiple tasks at once; Good organizational and follow through skills; Able to read and comprehend various reports

Nice to have

Delphi.fdc; Zoom; Teams; Diagram platforms