Sales Contract Manager - Publishing

The American Physical Society is a nonprofit membership organization working to advance physics. The Sales Contract Manager (Publishing) will oversee the contract lifecycle for institutional sales and ensure licensing compliance per APS policy and industry standards. They manage legal negotiations, renewals, third-party agreements, and compliance, often bridging the gap between Sales team, Sales Operations Team, Finance team, and Legal. They will use CRM systems or AI resource tools to keep deals moving from initial proposal to final signature.

Responsibilities

Oversee contract lifecycle for institutional subscription and special deals; Use manual and technical AI tools to review and revise contracts, amendments, and provisions to ensure licensing terms meet APS and industry standards; Collaborate with the Sales Support Manager and Support team annually on reviewing and collecting licenses for single-site licenses; Handle any inquiries related to contract terms per APS policy and standards; Ensure accurate contract data in CRM (Salesforce); Monitor licensing workflow in CRM and ensure accuracy in data collection; Act as key expert on handling the Licensing AI tool IVO and ensure APS is updated on new releases and licensing SOPs; Collaborate with internal and external stakeholders to review and resolve licensing terms for special sales deals; Act as the primary point of contact for legal, finance, and sales teams seeking to retrieve agreements or analyze specific contract data; Ensure all single-site user licenses are collected frequently; Draft complex license agreements for the Sales team; Review Supplier and Purchase Order terms; Review and ensure license modification inquiries, amendments, and additional provisions meet APS requirements and industry standards; Track special licensing procurement process for consortia, corporate, and government sales; Manage contract records and logistics in CRM database; Utilize standardized legal playbooks and pre-approved clauses to draft licensing agreements; Maintain an updated clause library of pre-approved, legally compliant templates on IVO; Track expiration dates and maintain automated alerts for renewals; Perform standard administrative tasks; Perform other license-related duties as assigned

Requirements

Associate degree required; Minimum of 5 years of experience in contract management, paralegal work or related roles (publishing, contract or library administration); Advanced knowledge of scholarly publishing contracts, licensing, & negotiation; Proficient knowledge of Open Access knowledge & publishing trends; Advanced data analysis & software proficiency (CRM, Salesforce, MS Office Suite, Google Suite); Excellent customer service & communication skills; Exceptional ability to problem-solve, be detail-oriented, independent & collaborative; Adaptable to quickly changing schedules and Publishing landscape (licensing terms & deal type); Leveraging CLM resources (AI-Assisted Review) to speed up legal reviews and highlight non-standard deviation; Travel up to 10% to attend events and meetings

Nice to have

Business administration, finance, marketing, pre-law, or LIS concentration for Associate degree (preferred); Bachelor’s degree (preferred); Paralegal certification (preferred); Experience at a publishing firm or association (preferred)

Benefits

Flexible schedules and ability to work remotely; 8% employer-paid retirement contribution; Investment advisement services: 100% employer paid; Medical benefits: PPO or HDHP option; Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment; Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid; Vision benefits: individual and dependent coverage 100% employer paid; Basic Life & Accident insurance: employee coverage 100% employer paid; Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage; Disability insurance: employee coverage 100% employer paid; Voluntary Accident & Critical Illness insurance; Healthcare, Commuter & Dependent care flexible spending accounts; Vacation: 15 days annually; Generous holiday leave: 17 paid office closures; includes one week closure at the end of December; Personal leave: 4 days annually; Volunteer leave: 1 day annually; Sick leave: 10 days annually; Bereavement & Compassion leave: 2-15 days based on loss; 12 weeks employer-paid family leave; College tuition reimbursement plan; Job related seminar & continuing education 100% employer paid; Professional Certification/Recertification 100% employer paid; Training and professional development; access to LinkedIn Learning on-demand courses; Employee Assistance Program; Mindfulness Meditation: live and on-demand classes