School Office Manager

ACCEL Schools is seeking a friendly, energetic and ethical School Office Manager to manage all office functions and act as the first point of contact for students, parents and the general public interested at Capital City Sports Academy in Columbus, Ohio. The School Office Manager reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.

Responsibilities

Receive inquiries about the school; Maintain accurate student records; Assist with human resource needs; Fulfill all clerical needs; Work with school leadership to meet goals and build an open and honest culture; Manage school-wide phone, email, and in-person communications; Implement registration, badging and visiting procedures for parents and guests; Help create and distribute school newsletters, surveys, and notifications; Assist with school events; Ensure a clean and welcoming environment is maintained; Support student enrollment and retention processes; Input student and staff data into the appropriate systems; Request and obtain records for newly enrolled students; Ensure 100% on-time and complete daily attendance submissions; Complete all required steps of the truancy process; Process student withdrawals; Prepare and maintain transcripts; Fulfill records requests within policy guidelines; Establish and maintain student cumulative files securely and confidentially; Participate in annual student record audits; Prepare reports; Filing; Process incoming and outgoing mail and packages; Coordinate meetings and events; Maintain calendars; Maintain office supplies and other material inventory; Log and report issues pertaining to office equipment, technology, custodial, and facilities; Maintain transportation logs and coordinate with transportation officer and vendor; Maintain meal count lists and communicate monthly food calendars; Complete I-9 verification for new hires; Submit weekly time and attendance for 100% of staff; Complete offboarding; Actively participate in staff meetings, committee meetings and professional development events; Perform other duties as assigned

Requirements

Associate's degree; Bachelor's degree preferred; Minimum two (2) years' office management experience; High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint); Experience learning and mastering new computer programs; High quality written and verbal communication skills; Excellent organization and time management skills; Ability to work independently and contribute to a team; Professional, punctual and self-motivated; Understanding and ability to manage confidential information; Ability to lift 25 lbs.; Ability to pass federal and state criminal background checks (FBI/BCI); Experience working in an education setting preferred

Nice to have

Bachelor's degree preferred; Experience working in an education setting preferred

Benefits

Paid time off; Retirement contributions; Optional Basic Life and AD&D insurance; Voluntary life insurance (employee, spouse, child); Discounted childcare at Early Learning Academies locations; Medical, dental, and vision insurance; Employee Assistance Program; Voluntary short-term disability insurance; Voluntary long-term disability insurance; Career advancement opportunities throughout Accel Schools