Senior Executive Assistant, PDESS

We are searching for an exceptional Senior Executive Assistant to support our two executives over our technical teams: Chief Technology Officer and Chief Product Officer, who oversee engineering, product, design, security, support. A Senior Executive Assistant provides high-level administrative and operational support, managing the executive’s schedule, travel, and communications, while also acting as a liaison between the executive and other teams.

Responsibilities

Manage daily calendars and executive travel across multiple Global time zones; Prepare meeting agendas, materials, and minutes, and track action items; Communicate directly and on behalf of the engineering, product, security, technical support teams both internally and externally; Work with C-level leaders and tenured teams on business rhythms and events; Execute special projects and project manage events; Act as an effective barometer for incoming issues to determine levels of urgency; Maintain records and files, including confidential information, and manage CRM data; Process and reconcile expenses accurately; Prioritize conflicting needs while handling matters expeditiously with proactive follow-through; Build strong relationships to establish and maintain credibility, trust, and confidence with executive staff and peers

Requirements

5+ years of experience as an Executive Assistant, with at least 3 years supporting executives in a high-growth start-up environment; Ability to write and communicate on behalf of leadership showing exceptional writing and verbal communication skills; Eager, resourceful, and constantly put your problem-solving skills to the test; Fast learner with strong sense of urgency, ability to anticipate needs, and exceptional follow-through; Team player with ability to influence outcomes, work independently and as part of a team; Superior organizational aptitude and love the details while being able to be flexible; Utilizes latest tools and has natural curiosity for the tech industry; Proficient in Gmail/Google Suite; BA/BS degree or equivalent experience

Nice to have

Experience working with Engineering and Product strongly preferred

Benefits

Flexible time off; 401k; Generous medical, dental, and vision coverage for full-time employees and their dependents; Parental leave program that includes options for a paid night nurse and gradual return to work; Infertility/assisted reproductive services benefit; Employee referral bonuses; Snacks and beverages in the Office, along with fun events; Diversity and inclusion programs that promote employee resource groups