Senior Payroll Analyst

Phantom is scaling from 160+ employees toward 200 by year-end, expanding benefits, and evolving the financial infrastructure that supports our people globally. We’re looking for a Senior Payroll Analyst to own the accuracy, integrity, and scalability of all payroll and benefits processes across the company.

Responsibilities

Own end-to-end payroll processing across all employment types and entities; Maintain high data integrity between HR, payroll, and accounting systems; Partner cross-functionally to align total rewards data; Manage payroll- and benefits-related reconciliations and support monthly and quarterly close processes; Serve as the internal subject matter expert for payroll compliance, benefit deductions, and year-end filings; Design and implement internal controls for payroll and benefits operations; Build scalable, automated processes; Document workflows and maintain clear procedures; Collaborate with Finance, People, and Legal to streamline reporting and compliance

Requirements

6–8+ years owning the end-to-end payroll lifecycle—from processing and benefits administration through reconciliation and reporting—in a high-growth or multi-entity environment; Deep knowledge of US federal, state, and local payroll tax regulations, including multi-state compliance; Proven ability to establish internal controls and maintain audit-ready documentation; Hands-on experience with modern payroll/HRIS platforms (e.g., Rippling, Deel) and 401(k) providers (e.g., Fidelity, Empower); Experience working across integrated payroll, HRIS, and ERP systems (e.g., NetSuite); Exceptional attention to detail, sound judgment, and discretion handling confidential data; Collaborative and proactive, with the ability to work effectively across Finance, People, and Legal

Nice to have

Compensation accounting experience; Familiarity with equity systems like Carta

Benefits

Competitive salary and equity; Performance bonus program; Comprehensive insurance (medical/dental/vision) — 100% covered; Stipend for ideal remote setup; Flexible hours and supportive remote environment; Unlimited vacation; 401(k) retirement plan; Monthly wellness benefit; Weekly meal benefit; Global off-sites