Warehouse/Maintenance Administrator – Raymond James Stadium

The Part-Time Operations Administrative Assistant provides administrative and operational support to the Warehouse and Maintenance teams. This role is responsible for assisting with day-to-day office functions, coordinating communication, organizing documentation, and supporting event-based operational needs. This individual will serve as a key resource to ensure efficient workflow and organization across both teams.

Responsibilities

Provide ABI support as needed (Payroll); Coordinate scheduling for warehouse and maintenance; Assist with payroll tracking and related administrative tasks; Support event day check-in processes; Collect and process invoices for submission and tracking; Take notes during maintenance calls and assist with structuring follow-up actions; Scan receipts and upload documentation to the shared drive; Create signage and laminate materials for operational needs; Assist in building and organizing a maintenance request system; Organize and track incoming maintenance work orders; Support Yellow Dog Inventory items during ongoing implementation; Provide general administrative support for warehouse and maintenance teams; Assist with additional operational needs as assigned; Must be available to work nights and weekends; Schedule will align with event calendar and operational needs; Hours will vary based on business demands

Requirements

Strong organizational and administrative skills; Ability to manage multiple priorities in a fast-paced environment; Proficiency with Microsoft Office or Google Workspace; Strong attention to detail and follow-through; Excellent communication skills; Ability to work independently and support multiple team members; Must be available to work nights and weekends

Nice to have

Previous administrative or operations support experience