Activities Administrator

South Island School is a dynamic, innovative and forward-looking school located in a green setting on the south side of Hong Kong Island. It caters for 1,440 students from around 40 different nations. The school prides itself on a strong values-based philosophy, an international outlook, a personalised curriculum and very high academic standards. The school is authorised by the IBO to offer the MYP (Years 1-3), the IBDP, and the IBCP.

Responsibilities

Establish a desired range of activities through consultation with the Head of PE & Sports and Head of Activities and Inter-House; Negotiate and co-ordinate with individual teaching staff and subject departments on their commitment to the activities programme; Negotiate and source external coaches and outside agencies and establish contracts with them; Ensure the appointment of external coaches and outside agencies complies with the prevailing ESF policies and administer the related qualifications, contracts, and insurance requirements; Collection of any extra curricular activities additional fees and the management of the activities account; Keep an overview, administer and organise all logistics for extra curricular activities, Sports and Leisure programme, sports department trips and International School Link trips (including air tickets, visa, local transport, etc); Input data and prepare activities registration reports for staff, outside coaches and agencies; Publicise the available activities and allocate students to activities via an online booking system; Booking of all pitches, facilities and transport for whole school trips, inter house and afterschool bus schedule including liaison with Educational Services Ltd; Support and trouble shoot the activities programmes and ensure registers are updated; Handle enquiries from parents, students and staff for activities programmes; Liaise and coordinate with the school's Finance and General Office with invoice payment, purchase orders, contract signing and insurance coverage; Prepare, compile and publicise booklets for each Term activities programme including Inter-house Swimming Gala, Athletics and Cross Country plus any other extra curricular/PE department programmes; Perform all admin tasks as required by the Head of PE & Sports, Leading Teacher and Head of Activities and Inter-House; Perform any other duties as and when assigned by Line Managers

Requirements

Higher Diploma or Degree in Business Administration; 2 years of relevant working experience; Fluency in both written and verbal English is essential; Strong collaborative & organisational skills and ability to work effectively with internal and external parties; Good communication and interpersonal skills; High level of initiative, a self-starter and team player; A positive and engaging personality; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Google Apps) and use of management systems is essential; General understanding on operations for Recreational activities for secondary school; Organisation skills; Communications, working with parents, students, teachers and staff; Leadership skills; Book-keeping and basic accounting knowledge; Applicants must be permanent Hong Kong residents or possess a valid visa to work in Hong Kong