Assistant Facility Manager

As an Assistant Facility Manager at JLL, you'll play a pivotal role in supporting seamless facility operations while shaping a brighter way for our clients and their workplace environments. This position involves partnering closely with the Facility Manager and department heads to deliver services essential for effective property operation and maintenance. You'll oversee a team of engineers while managing critical functions including financial management, vendor relations, compliance monitoring, and building systems oversight. Schedule: M-F 8AM-5PM. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Responsibilities

Lead and support the engineering team, fostering teamwork, cooperation, and performance excellence while managing day-to-day operations; Conduct regular building inspections of HVAC, mechanical, and electrical systems to ensure areas are well-kept, safe, and compliant with local codes and JLL standards; Oversee work order management for in-house staff and vendors, monitoring Service Level Agreements (SLAs) monthly and planning corrective actions to meet site KPIs; Manage vendor relationships and payments using available systems, ensuring timely invoice review, compliance verification, and documentation of performance issues; Support the annual budgeting, quarterly forecasting, and capital planning processes while managing operational expenses and ensuring adherence to financial targets; Coordinate facility soft services including meeting preparation, conference room setups, moves, office configurations, and other client-facing services; Collaborate with the Facilities Manager on short- and long-term project implementation while driving operational efficiencies and best practice innovations

Requirements

HS diploma or GED; 3+ years of managerial experience with demonstrated ability to lead and develop engineering or facility operations teams; Proficiency in MS Office applications (Excel, Word, PowerPoint, SharePoint, Outlook) and Adobe; Basic knowledge of building systems including HVAC, chillers, air handlers, generators, electrical systems, and BMS platforms; Strong customer service orientation with excellent verbal and written communication skills; Proven ability to multitask and effectively organize responsibilities across multiple departments and priorities; Experience with computer-based or web-based Work Order Management Systems

Nice to have

Associate degree in Facilities Management, Engineering, Business Administration, or related field; Background in commercial office environments or corporate real estate settings; Knowledge of compliance standards, safety regulations, and audit requirements; Bilingual proficiency in English and Spanish; Financial management experience including budgeting, forecasting, and invoice processing

Benefits

401(k) plan with matching company contributions; Comprehensive Medical, Dental & Vision Care; Paid parental leave at 100% of salary; Paid Time Off and Company Holidays; Early access to earned wages through Daily Pay