Executive Assistant to the CEO

We are hiring a CEO Executive Assistant to partner directly with our co-founder and CEO, Andrew Dai. Located in our Palo Alto office five days a week, this role is designed for an operator who wants true ownership over executive execution and operations. Beyond calendar and travel management, you will run the operational tempo of the CEO's office, triaging high-priority initiatives, driving cross-functional alignment, and building scalable internal workflows.

Responsibilities

Take complete ownership of the CEO's time, aligning calendar allocation with quarterly business priorities across internal teams, board members, investors, and key commercial partners; Serve as the first filter for executive communications, triaging messages, handling routine queries, drafting executive responses, and escalating high-value matters; Architect end-to-end travel itineraries, founder schedules, and high-priority logistics; Ensure the CEO is prepared for every engagement by driving agenda creation, synthesizing briefing materials, capturing key decisions, and tracking action items; Drive the rhythm of executive business, owning agendas, decision-tracking, and operational follow-through for leadership meetings, offsites, and board communications; Help draft, refine, and broadcast key internal updates, CEO announcements, and stakeholder communications; Build, maintain, and refine executive operational systems, deploying AI tools and automation to streamline recurring workflows; Lead high-priority operational projects across fundraising, recruiting, and special initiatives

Requirements

5+ years of total professional experience; at least 2+ years supporting C-suite executives (ideally CEOs/Founders) or high-level leaders in fast-paced environments (tech startups, finance, consulting, or professional services); Proven track record of operating independently, taking projects from zero to completion, and anticipating needs before they arise; Ability to absorb context quickly, exercise sound judgment on prioritization, and maintain confidentiality on sensitive company and investor matters; Clear, concise, and structured written and verbal skills, capable of representing the CEO to investors, candidates, and internal leads; Highly organized with a natural instinct to build simple, repeatable systems and workflows; Ability to work on-site in the Palo Alto, CA office five days a week

Nice to have

Experience supporting technical founders or working within high-growth tech companies; Experience using modern productivity tools, AI platforms, automation (e.g., Zapier/Notion/Slack), and workflow software

Benefits

Meaningful equity stake; Full health/wellness benefits