Facilities Management Coordinator

JLL is seeking a diligent and detail-oriented Facilities Management Coordinator to join the dedicated team on the Rolls-Royce account, based in Derby. This role serves as a vital link between operational delivery teams and the finance department, ensuring seamless financial processing, supplier management, and overall operational efficiency. The role is responsible for the integrity of work order and purchase order systems, maintaining supplier relationships, and driving process improvements across the account.

Responsibilities

Conduct data validation in the Corrigo work order system, including checking NTE limits, confirming quotes are attached, and verifying Rolls-Royce cost centres or Coupa PO numbers; Manage the end-to-end Purchase Order lifecycle in the E1 system, including raising contract POs, processing GRNs, ensuring correct coding and instructing Accounts Payable on invoice matching; Perform validation checks to ensure alignment between supplier quotes in Corrigo and PO values in E1; Enforce financial controls by ensuring no E1 PO is raised without a corresponding approved Corrigo work order; Liaise with operational teams to keep work order statuses and information up to date in real-time; Act as an operational point of contact for critical suppliers, managing relationships to avoid service disruptions and payment holds; Manage open and call-off POs, validating annual cost submissions from suppliers; Investigate and resolve disputed invoices and CIS issues by coordinating with suppliers and the Accounts Payable team; Request credit notes from suppliers where necessary to resolve financial discrepancies; Foster a strong, collaborative link between the Operations and Finance departments; Provide training and guidance to internal teams on financial and system processes; Proactively identify and implement process improvements; Serve as a key resource for ad-hoc queries and information requests from stakeholders

Requirements

Proven experience in an operations support, finance administration, or a similar role; Experience with financial or work order management systems; Exceptional attention to detail and a high degree of accuracy; Strong analytical and problem-solving skills, with the ability to manage and resolve financial discrepancies; Excellent communication and interpersonal skills, with the confidence to liaise with internal teams, suppliers and the client; A collaborative mindset with a focus on continuous process improvement

Nice to have

Specific knowledge of Corrigo and/or E1 systems