Sales and Event Planning Administrative Assistant

The Sales and Event Planning Administrative Assistant supports the Sales and Event Planning team by handling various administrative tasks to ensure smooth daily operations. This role requires proficiency in sales administration and the ability to manage requests, generate reports, and assist with event coordination. Trade Center Management Associates (TCMA, A Drew Company), the exclusive manager of the Ronald Reagan Building and International Trade Center, is seeking this position. Start date: Immediately. Employment term and type: Regular, Full Time. Hours per week: 40. Work hours: 8:30 am - 5:00 pm.

Responsibilities

Draft contracts for Sales Managers and Coordinators; Assist Event Planners with Banquet Event Orders (BEOs) and Floor Plans; Create client materials (signage, menu cards, etc.); Provide front desk coverage and event support as needed; Handle special projects and perform other duties as assigned; Flexible scheduling, including occasional early mornings, evenings, and weekends based on event needs; Manage and generate daily, weekly, monthly, and annual reports (e.g., 21-Day, 90-Day, BEO Tracking, Event Count, VIP Alerts); Track requests for services (TAS, K9, security, etc.); Maintain logs for inquiries, lost business, and contract production; Oversee Client Surveys and Point of Contact Sheets

Requirements

2+ years of experience in an administrative or sales support role; Strong communication skills; Proficiency in Microsoft Office Suite; Bachelor's degree preferred; Experience interacting with cross-functional teams; Experience in a fast-paced environment; Ability to adapt to changing tasks; Highly organized, efficient, and comfortable with ambiguity; Self-motivated with a desire to learn and grow; Required education: High School or Equivalent

Nice to have

Bachelor's degree