Administrative Assistant, Office of the CEO

We are seeking an Administrative Assistant to support the Office of the CEO in a dynamic, fast-paced environment. This high-trust position offers early-career professionals a unique opportunity to gain foundational experience in operational excellence within a rapidly growing organization. You will report to the Executive Assistant to ensure seamless day-to-day operations, with a strong focus on discretion, responsiveness, and organizational efficiency.

Responsibilities

Keep the day-to-day rhythm of the Office of the CEO running smoothly, working in close partnership with the Executive Assistant; Own personal and off-site support for the CEO, including errands, personal appointment scheduling, and time-sensitive requests that fall outside standard business hours; Act as a true extension of the Executive Assistant, absorbing scheduling, follow-through, and standalone projects; Serve as the communication liaison between the Office of the CEO and internal stakeholders; Coordinate all domestic and international travel end to end, including flights, ground transportation, accommodations, detailed itineraries, and real-time adjustments; Support external visits and internal gatherings hosted by the Office of the CEO, from planning through on-site execution and follow-up

Requirements

Bachelor's degree or equivalent combination of education and experience; 3+ years of experience in Executive Assistant role or related position to provide direct personal support to the CEO; Trustworthy to the highest degree: discreet, professional, and comfortable handling confidential info; Proficient with Microsoft Office Suite and applications, such as: MS Outlook, inbox management, and MS Lists; Valid driver's license and reliable transportation to carry out work and other related tasks; 24/7 mindset: availability to work flexible hours, including evenings and weekends, as required; Hyper detail-oriented: you don't let anything slip; U.S. citizen, lawful permanent resident, protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State (ITAR requirements)

Nice to have

Experience in a fast-paced startup or high-volume fast paced role; Strong organizational and time management skills with the ability to anticipate needs and solve problems independently; Demonstrated experience supporting executives or working in high-trust environments requiring discretion and professionalism; Interest in advanced industries such as aerospace, manufacturing, or frontier technology

Benefits

100% coverage of medical, dental, vision, and life insurance plans for employees; 401k; Flexible vacation policy; Relocation support may be provided for certain situations, based on business need; Equity