Administrative Intern

This internship offers an excellent opportunity for a motivated individual seeking to gain practical experience and develop professionally in the field of Administration with the leading agency for refugee protection. The Admin Intern will work under the supervision of the Senior Administrative Officer (Finance), who will provide regular guidance, mentorship, and support throughout the assignment. The incumbent will actively contribute to a range of administrative and operational functions, gaining valuable exposure to office management, procurement processes, facilities coordination, records management, travel administration, and general administrative support. It is a Full-time internship with working hours from 8 a.m. to 4:30 p.m. Monday to Thursday and Friday 8 a.m. to 2:00 p.m. (37 hours per week). The successful candidate assigned to support the team in Kenya Country Office.

Responsibilities

Support the Administration and Finance Unit in day-to-day administrative functions; Furniture, stationery and administrative equipment; Staff shuttle, taxi and related recovery arrangements; Administrative vendor, invoice and contract follow-up; Meeting, retreat, mission and high-level visit logistics; Procurement planning and requisition follow-up; Conference-room and shared-facility coordination; Administrative records, trackers and document repositories

Requirements

Be either a recent graduate (having completed their studies within two years of applying) or a current student in a graduate/undergraduate school programme from a university or higher education facility accredited by IAU/UNESCO; Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of UNHCR; Candidates with previous UNHCR Internship experience must not have exceeded the maximum total cumulative full-time internship duration of eight (8) months; Knowledge of English (at B2 Level) and/or UN working language of the duty station if not English

Nice to have

Highly organized and proactive; Strong administrative, logistical, and coordination skills; Knowledge in procurement follow-up, records management, vendor coordination, office asset administration, and the organization of meetings, missions, and high-level events; Excellent attention to detail; Effective communication skills; Ability to manage competing priorities