Assistant Facilities Manager＠化学・材料メーカー　東京勤務

The responsibilities will be all of office services including financial control, work order handling, badge/key administration, office supply & café item management, energy tracking, fleet management and the support for Account Manager.

Responsibilities

Deliver excellent office services to meet client’s expectations; Build and develop effective relationships with key stakeholders; Respond efficiently to escalations; Support regular stakeholder/governance meetings; Office supply and drink item management and purchasing; Build good relationship with LL, BM and related vendors; Undertake Supplier Performance Reviews and retendering if needed; Ensure contracts are professionally delivered at the right cost and in line with Code of Ethics; Monitor expiry of contracts and initiate re-procurement; Ensure site’s financial operations meet targets; Assist and monitor financial processes for account payable procedures; Align operational reporting with finance timelines; Office inspection – inventory check and fault detection; Handling work orders; Building badge / key administration; Energy (utility) data tracking; Provide Account Manager support including communication with regional team; Create presentation materials for operational review and reporting; Monitor manuals, procedures and performance measures; Ensure SOW(SLA) and Client requirements (BCP etc) are met; Maintain updated account Playbook

Requirements

5 years experience on FM service or related field; Proven capacity to understand and interpret commercial contracts; Excellent communication and presentation skills; Mind-set of diversity and inclusion; Native level in Japanese and basic English; Knowledge and skill for Microsoft applications (Excel, PowerPoint, Word, Outlook); Self-motivated; confident & energetic; Strongly goal-oriented – focuses on meeting all performance targets; Team player – cooperates and works well with others to meet targets

Benefits

Fixed overtime pay included in base annual salary; Bonus based on performance; Holidays: two days off per week (follows Japanese calendar); Flexible work hours (core hours apply)