Building Executive

The Building Executive assists the Building Manager in the day-to-day operation, maintenance, administration, and statutory compliance of the building. The role ensures the building is operated efficiently, maintained in a safe and professional condition, and delivers quality services to tenants and clients.

Responsibilities

Report directly to the Building Manager; Assist in day-to-day operation, maintenance, and administration of the building; Act as second person-in-charge in the absence of the Building Manager; Coordinate and respond to operational, emergency, critical, and ad hoc matters; Conduct routine inspections; Monitor contractors and building services; Maintain accurate maintenance records and equipment history; Obtain quotations and prepare quotation requests, purchase orders, and related documentation; Administer service and maintenance contracts; Monitor utility consumption; Prepare and process tenant billings; Respond to tenant enquiries and complaints; Support emergency response procedures and safety drills; Ensure statutory compliance; Prepare daily operational updates, weekly reports, and monthly management reports

Requirements

Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Postgraduate Diploma, or Professional Degree in Building Management, Facilities Management, Property Management, Property Development, Real Estate Management, Business Administration, Engineering, or equivalent; Minimum two (2) years of relevant working experience in building, facilities, or property management; Good knowledge of building operations, preventive maintenance, M&E services, contractor management, and statutory compliance; Proficient in both written and spoken English and Bahasa Malaysia; Computer literate with good working knowledge of Microsoft Office applications; Strong communication, interpersonal, customer service, and public relations skills; Self-motivated, responsible, proactive, able to work independently and collaboratively; Good organisational, planning, and problem-solving skills; High level of integrity, professionalism, and accountability; Possess a valid driving licence and own transportation; Full-time position

Nice to have

Experience in managing commercial office buildings; Experience at Executive level in Property, Facilities, or Real Estate Management