Executive Assistant

BridgeBio pioneered a 'moneyball for biotech' approach in 2015, pooling early-stage research from academia under one financial umbrella to reduce risk and develop life-changing medicines for patients with unmet needs. This role provides administrative support to the Evanesco Program Lead and direct reports within Research & Development, Business Development and Operations, as well as the Patient Advocacy Team. This is a hybrid role requiring in-office collaboration 1-2x per week in the Palo Alto and San Francisco offices.

Responsibilities

Provide administrative support to the Evanesco Program Lead and direct reports within Research & Development, Business Development and Operations, as well as the Patient Advocacy Team; Extensive calendar, meeting, and event management to coordinate internal and external meetings/events; Assist with food orders, meeting needs, agenda support, and note-taking; Proactively manage calendar requests and conflicts; Apply discipline and rigor around meetings and ensuring agendas, and clarifying context and purpose with senior leaders and participants; Handle all travel (flight, hotel, car) arrangements for domestic and international travel; Expense management duties, including submitting expense reports and receipts in a timely manner; Budget management, vendor management, and Coupa support; Provide onboarding support for new hires and new vendors and agencies when needed; Support for cardiovascular patient advocacy team, including meeting planning (summits, fireside chats with patients), patient conference logistics coordination, department financial processing and budget management, and coordination of the patient-focused grants and sponsorship process; Additional project work as needed to support the team's goals

Requirements

8+ years of administrative assistant experience; Proactive, one step ahead work ethic, attitude, and approach; Able to multi-task and juggle multiple calendars, teams, and requests; Ability to drive schedules and agendas with a more profound understanding of the context; Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements; Superior communication skills with the ability to work across all levels, internally and externally; High level of confidentiality, discernment, and judgement; Desire to grow and take on projects and work under pressure while consistently meeting deadlines; Generally IT savvy; Experience working with all levels of management, employees, vendors, and customers; Ability to travel occasionally to provide support at events/conferences; Experience with MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and Excel

Nice to have

Some project management experience; Experience working with all levels of management, employees, vendors, and customers

Benefits

Market-leading compensation; Annual performance bonus; Company equity; Employee Stock Purchase Program (ESPP); 401(k) with employer match; Pre-tax commuter benefits (transit and parking); Referral bonus for hired candidates; Subsidized lunch and parking on in-office days; 100% employer-paid medical, dental, and vision premiums for you and your dependents; Health Savings Account (HSA) with annual employer contributions, plus Flexible Spending Accounts (FSA); Fertility & family-forming benefits; Expanded mental health support (therapy and coaching resources); Hybrid work model with flexibility; Flexible paid time off and company-paid holidays; Comprehensive paid medical and parental leave; Career pathing, continuing education and professional development programs via LinkedIn Learning, LifeLabs, & BetterUp Coaching; Peer-to-peer recognition and growth opportunities