Executive Assistant

Gursey | Schneider LLP is a Top 100 Firm and a 10-time recipient of Inside Public Accounting's Best of the Best Firms, with over 40 years of success in the market. Our firm consists of over 200 accounting professionals and our talented people consistently drive the success of our business through thoughtful strategy and creative problem-solving.

Responsibilities

Serves as the office lead in the Irvine office; Assists Partners and Professional Staff with administrative functions; Schedules court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; Manages partner's email; Arranges business itineraries and coordinates travel arrangements; Processes travel reimbursements; Maintains calendar and due dates; Maintains legal files (paper and electronic), organizes, files, and digitizes documents; Updates case information, scans, and organizes legal files; Manages document deliveries and tracks final executed documentation; Collaborates with Administrative Support Coordinators, Paralegals, and other support team members; Orders supplies/snacks and restocks; Handles general kitchen maintenance; Coordinates weekly office lunches; Handles mailing and shipping; Ensures the office, conference rooms, offices, break rooms, and common areas are maintained in excellent condition; Coordinates firm-related events, including venue site research, cost, and reservations

Requirements

3+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager in a fast-paced professional services work environment; Accounting, Financial Services, or Law firm experience highly desirable; Bachelor's degree preferred; Exceptional writing, editing, and proofreading skills; Excellent organization and time-management skills; Excellent computer skills, including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)

Nice to have

Accounting, Financial Services, or Law firm experience; Bachelor's degree

Benefits

Medical/dental/vision insurance; Profit sharing plan; Parental leave; 401(k) match; Overtime pay; Annual ski/camping trip; Black-tie holiday party; Quarterly departmental mixers (travel stipend included); Paid continuing education