Executive Assistant

We're looking for a highly organised and proactive Executive Assistant to provide comprehensive support to our UK & Ireland Leadership Team. This is a pivotal role within the business, ensuring senior leaders can focus on strategic priorities while the day-to-day coordination of diaries, meetings, travel, events, and administrative activities runs seamlessly. You'll act as the central point of coordination for our head office and visitor experience, creating a professional and welcoming environment for colleagues, customers, and external stakeholders. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional support.

Responsibilities

Provide high-quality Executive Assistant support to the UK & Ireland Leadership Team; Manage complex diaries, schedule meetings, coordinate invitations, and arrange meeting logistics; Book and coordinate UK and international travel, accommodation, and off-site events; Process and reconcile monthly expenses and corporate credit card submissions; Raise purchase orders and manage associated approval processes; Coordinate uniform requests and track orders through to delivery; Support the planning and delivery of Leadership Team meetings, Town Halls, and business-wide events; Arrange and coordinate onboarding programmes for new senior leaders, including inductions, stakeholder meetings, and site visits; Act as a key point of contact for leadership administration and stakeholder coordination; Support site visits and field-based activities, ensuring all arrangements are organised and communicated effectively; Maintain confidentiality and professionalism when handling sensitive business information; Contribute to the smooth running of the Head Office and ensure a positive visitor experience

Requirements

Must have previous experience as an Executive Assistant, Personal Assistant, Team Assistant, or Senior Administrator supporting senior stakeholders; Proven experience managing complex diaries and coordinating multiple priorities in a fast-paced environment; Experience organising travel, accommodation, meetings, events, and wider business activities; Strong administrative experience, including processing expenses, purchase orders, and maintaining accurate records; Comfortable working with senior leaders and building effective relationships across all levels of the organisation; Experience handling confidential and sensitive information with discretion and professionalism; Highly organised with exceptional attention to detail and the ability to manage competing deadlines; Proactive, adaptable, and solutions-focused, with the ability to anticipate the needs of senior stakeholders; Excellent verbal and written communication skills; Professional, approachable, and customer-focused, with the confidence to work independently and take ownership of tasks

Benefits

23 Days Holiday + Bank Holidays; Company Pension Scheme; Company Sick pay (after qualifying period); Cycle to Work Scheme Available; Employee Reward & Discount Platform; 24/7 access to Employee Assistance Program through Health Assured; Access to on-going learning and development via our online learning platforms; Onsite parking available; Life Assurance Scheme