Facilities Program Lead

Wilson Sonsini is looking for a Facilities Program Lead to join our firm. The Facilities Project Lead will oversee various programs including safety, sustainability and operational programs, which the Real Estate & Workplace Services (REWS) department leads globally. This position requires a highly flexible individual with excellent critical thinking skills who can manage multiple responsibilities. This position would report to the Director of Facilities Operations. This position is available as a hybrid work schedule.

Responsibilities

Manage coordination between the Real Estate & Workplace Services (REWS) department, Office Administrators and other internal stakeholder groups in their areas of responsibility; Maintain, improve and update existing documentation for internal programs, including emergency procedures, safety documentation, facilities operations, and sustainability; Work in conjunction with other team members and consultants to support ongoing sustainability related activities and programs; Provide training to various internal teams related to the programs they oversee- including evacuation team training; Assist in evaluating operational risks and support existing programs and procedures around risk management; Draft internal communications related to REWS programs for a wide range of audiences; Create presentations for a variety of audiences- from staff to senior management; Document procedures and create reports; Work with internal stakeholders to identify existing conditions and determine, define and gather requirements; Collaborate to evaluate and analyze current work-flow processes to determine feasibility of program implementation; Work with impacted teams to review proposed changes; Lead implementation and change management, including creation of project plans and related project management documentation; Collaborate on support and training documentation; Lead the development of communications for the project

Requirements

High school diploma; 2+ years’ project management experience; 5+ years’ experience in facilities, property management, or office operations/administration; Previous experience in evaluating operational risks (can include experience in a Human Resources, Office Administration, or Facilities Management capacity); Previous experience providing training or instructions in group settings; Interact with employees, outsourced personnel and vendors with poise and diplomacy; Demonstrate strong initiative and customer service orientation; Set priorities and meet deadlines; Competency with a variety of software including MS Word, MS Excel, MS Outlook, MS PowerPoint; Must be comfortable operating a PC; Communicate effectively and professionally in both verbal and written formats; Possess excellent grammatical and proofreading abilities; Highly organized; Ability to maintain a calm demeanor in emergency situations; Demonstrate a strong attention to detail; Communicate essential information needed for decision making; Analytical ability to manage multiple projects and prioritize tasks into manageable work products; Team player that can collaborate effectively with a diverse group of people; Can operate independently or with minimal supervision

Nice to have

Bachelor's degree; Previous experience with sustainability related certifications (e.g. LEED) or disclosures (e.g. CDP, EcoVadis, SBTi)

Benefits

Highly competitive salary and benefits package; Discretionary year-end merit bonus based on performance