Personal Assistant to the CEO

As Personal Assistant to the CEO at PHĀEA, you provide high-level administrative, operational, and coordination support to the CEO. The role is central to ensuring the smooth day-to-day functioning of the office, managing priorities, communications, meetings, travel, documentation, and follow-ups with discretion, structure, and professionalism. Working closely with the CEO and senior stakeholders across the organization, you will help coordinate strategic initiatives, support cross-functional projects, and ensure that information, tasks, and priorities move forward in a timely and well-organized way.

Responsibilities

Manage the CEO's calendar, meetings, appointments, and engagements; Handle communications on behalf of the CEO, including emails, calls, correspondence, and follow-ups; Coordinate travel arrangements for the CEO; Oversee office operations related to the CEO's needs, managing supplies and liaising with vendors; Process receipts and invoices related to the CEO's responsibilities; Prepare and organize meeting materials, including agendas, presentations, reports, and briefing documents; Attend key meetings, take minutes, track action items, and follow up with relevant stakeholders; Act as a key point of contact between the CEO and internal departments, external partners, clients, and other stakeholders; Maintain strong working relationships across teams; Support the monitoring and coordination of projects related to the CEO, tracking timelines, actions, progress, and deliverables; Conduct research, gather information, and provide administrative or analytical support; Handle sensitive and confidential information with the highest level of discretion and professionalism

Requirements

Bachelor's degree in Business Administration or a related field; 3–5 years of experience in project management, executive support, administration, or consulting; Strong organizational and time-management skills, with the ability to multitask and prioritize effectively; Excellent verbal and written communication skills in both Greek and English; Proficiency in Microsoft Office Suite and productivity/project management tools; High level of discretion, confidentiality, professionalism, and attention to detail; Ability to work closely with senior stakeholders and manage multiple priorities in a dynamic environment

Nice to have

Background in the hospitality sector; Experience in handling complex travel arrangements and event planning; Familiarity with business administration and finance; Adaptable and flexible mindset with a focus on continuous improvement

Benefits

Comprehensive hospitality and department-specific training; Qualification-Linked Compensation Package; Opportunities for career advancement; Supportive and welcoming work atmosphere; A wide variety of benefits