Workplace Coordinator

The Places Team at Cloudflare is looking for a proactive and enthusiastic Office Coordinator to support and elevate the day-to-day operations of our growing Munich office. In this role, you'll be the first point of contact for employees, guests, and vendors - ensuring a welcoming, well-organized, and high-functioning workspace that reflects our culture and values. You'll partner with teams across the region, support local events and programs, and help drive smooth daily operations with a hospitality mindset and strong attention to detail. This role reports to the Regional Workplace Operations Manager.

Responsibilities

Be the face of the office, warmly greet employees, visitors, candidates, and vendors; Own the flow of the day-to-day: maintain an organized, tidy, and fully operational office; Serve as the go-to for onsite support: respond to employee questions, manage email and ticket queues, and handle administrative needs; Manage incoming mail, including confidential mail handling, and assist with shipments when necessary; Support internal events and team gatherings, including setup, teardown, and food ordering; Manage snack and lunch programs, ensuring variety and alignment with sustainability goals; Order and maintain office and pantry supplies; Partner with vendors: support onboarding, place purchase orders, and track services; Flag and triage maintenance or security issues, coordinating resolution with relevant teams; Support office moves, including desk reconfigurations and seating assignments; contribute to space planning and long-term office growth strategy; Assist in onboarding new hires and welcoming international visitors; Collaborate closely with other EMEA offices (especially Paris and Amsterdam) to ensure alignment and provide remote support as needed; Contribute to regional Places team initiatives and planning efforts

Requirements

2+ years of experience in office coordination, hospitality, executive support, or operations in a fast-paced environment; Friendly, patient, and service-minded, with strong communication and interpersonal skills; Detail-oriented and highly organized; Experience supporting a growing office of 75+ employees; Proven ability to manage vendors and juggle multiple projects; Fluent in German and proficient in English; Confident working independently and as part of a distributed team; Comfortable using Google Workspace and productivity tools; Able to commit to being onsite full-time

Nice to have

First Aid certification (or willingness to obtain - training provided); Familiarity with German occupational health & safety standards; Experience supporting offices across regions