Workplace & Operations Coordinator - Part Time

Sleeper is looking for a reliable, organized, and resourceful Part-Time Workplace & Operations Coordinator to support our Las Vegas office, CEO, and broader team. This is a hands-on role for someone who enjoys keeping things organized, taking ownership of details, and making sure employees have what they need to do their best work. The ideal candidate is proactive, detail-oriented, trustworthy, and comfortable managing a wide variety of administrative, operational, travel, and logistical responsibilities. No two weeks will necessarily look the same, so flexibility, good judgment, and a willingness to jump in wherever needed are important.

Responsibilities

Manage office supplies and inventory, including ordering and restocking office essentials; Coordinate the ordering, receiving, organizing, and distribution of company swag; Print, prepare, organize, and assemble documents and other materials as needed; Handle outgoing mail and packages, including preparing shipments and coordinating drop-offs and pickups; Collect, sort, and distribute incoming mail and packages at the Las Vegas office; Run local errands for the CEO and other Las Vegas-based employees as needed; Coordinate holiday and special-occasion gifts, including sourcing, ordering, packaging, and distribution; Create and maintain spreadsheets for tracking office items, shipments, gifts, expenses, inventory, devices, travel, and other operational needs; Perform data entry and maintain accurate, organized records; Assist with purchases, pickups, deliveries, vendor coordination, and other local logistical needs; Help maintain an organized, functional, welcoming, and well-stocked office environment; Coordinate employee travel for company meetings, retreats, offsites, conferences, and other business-related trips; Research and book flights, hotels, and ground transportation while balancing schedules, cost, and employee needs; Research and coordinate restaurants, meals, catering, activities, entertainment, and other experiences for company trips and events; Develop and distribute detailed trip agendas and itineraries; Track reservations, confirmations, attendee information, and travel-related expenses; Assist with last-minute travel changes, cancellations, and other logistical issues; Serve as a point of contact for employees regarding travel and event logistics; Manage the inventory and lifecycle of company-issued devices and equipment; Maintain accurate records of devices assigned to employees, including laptops and other company equipment; Coordinate the preparation and shipment of devices to new employees as part of onboarding; Track shipments and confirm employees receive the appropriate equipment; Coordinate the return of company devices from departing employees; Follow up on outstanding equipment returns and maintain accurate records of returned devices; Coordinate the secure wiping and resetting of returned devices in accordance with company procedures; Prepare and ship reassigned or replacement devices to employees as needed; Maintain an organized inventory of available, assigned, returned, and retired company devices; Coordinate with internal team members or external vendors regarding device setup, repair, replacement, or disposal; Provide administrative and operational support to the CEO and Las Vegas-based team; Assist with employee onboarding and offboarding logistics; Maintain organized records, spreadsheets, receipts, confirmations, and administrative documentation; Identify opportunities to improve recurring administrative and operational processes; Handle sensitive company and employee information with discretion and professionalism; Take ownership of special projects and other administrative, workplace, and operational needs as they arise

Requirements

Excellent organizational skills and strong attention to detail; A high level of reliability, discretion, and professionalism; Strong written and verbal communication skills; The ability to prioritize and manage multiple tasks and deadlines without extensive oversight; Strong follow-through and a sense of ownership over assigned responsibilities; Comfort working with spreadsheets, data entry, shared documents, calendars, and common productivity tools such as Google Docs and Google Sheets; Comfort researching and coordinating travel, accommodations, restaurants, activities, and other logistics; Comfort managing physical inventory and maintaining accurate records of company equipment; A willingness to handle both administrative work and hands-on tasks such as errands, shipping packages, organizing supplies, and coordinating deliveries; Good judgment and the ability to handle confidential or sensitive information appropriately; A positive, flexible, and solutions-oriented approach; Reliable transportation and the ability to run errands throughout the Las Vegas area; The ability to work on-site in Las Vegas on a part-time basis

Nice to have

Previous experience in office management, administrative support, executive assistance, operations, travel coordination, event planning, hospitality, or a similar role; Experience supporting executives, coordinating company travel or events, managing employee equipment, or working in a fast-moving startup or technology environment

Benefits

Sick time is provided