Accounting Assistant (Construction)

Our client is real estate development and construction firm that handles full-cycle projects—from land acquisition and financing to horizontal/vertical construction and property management. As we scale our pipeline from 4 to 7 concurrent projects, we are hiring a remote Accounting Assistant (Construction) to take full ownership of our financial draw cycles, budget reporting, and operational coordination.

Responsibilities

Prepare bi-weekly and AIA-formatted draw requests (G702/G703) for bank and owner submissions; Maintain accurate budget tracking, cost-to-complete analyses, and financial documentation across 4–7 active projects; Manage day-to-day entries, invoice processing, job costing, and ledger maintenance within QuickBooks Online and construction management software; Manage lien waivers, payment schedules, and routine financial outreach with subcontractors and suppliers via email, phone, and video calls (Zoom/Teams/Google Meet); Assist with vendor bidding reconciliation, quote aggregation, purchase orders, and financial project setup; Coordinate leadership calendars related to financial deadlines and perform day-to-day administrative tasks to support project delivery.

Requirements

Minimum 3 years of direct experience in construction accounting, bookkeeping, or project financial support; Strong understanding of construction workflows, draw cycles, job costing, and budget tracking; High proficiency in QuickBooks Online; familiarity with construction management, scheduling, or estimating platforms is required; Business-fluent written and spoken English with the confidence to communicate with US-based owners, lenders, and vendors via video and phone; Exceptionally detail-oriented and self-directed, capable of managing multiple financial schedules independently in a remote setup; Candidates without construction background will not be considered.