Accounts Payable Specialist - FT - Days - MSS

The Accounts Payable department is responsible for paying all suppliers for products and services provided to the healthcare system. This position processes all system-wide invoices using 3-way matching for Purchase Order (PO) invoices; obtains appropriate authority/approval for Non Purchase Order (NonPO), construction and service invoices; reconciles supplier accounts; resolves credit holds; pays all suppliers; processes ad hoc, garnishment and payroll deduction payments; issues checks and ACH payments for external departments; credentials suppliers; supports the needs of various departments in relation to suppliers and invoices; issues 1099s and reports to the IRS; and has a full understanding of the Procure to Pay (P2P) process to support Supply Chain with invoice resolution, match exceptions, received not invoiced (RNI) and invoices not received (INR).

Responsibilities

If position is specific to the Vendor Team, will add vendors and maintain vendor information; work closely with the vetting area; run necessary sanctions; conduct vendor master audits; May assist with processing of annual 1099's, Tuition Loan Reimbursements, and Employee Travel and Reimbursement requests; Processes NonPO invoices and Check requests, ensuring the appropriate approval levels are met within MHS policy; routes invoices out electronically for end user approval and coding; May be responsible for uploading vendor invoice files and distributions to the ERP; Works with assigned vendors to convert them to utilize electronic invoice submission and electronic payments; Verifies accuracy of OCR extracted data from invoices; Matches PO invoices using the ERP applications to ensure 3 way match of invoice to PO and receipts; 2 way match of invoice to approval - all within the logic of each PO type; Handles assigned utility accounts, utilize bypass approval method when appropriate and approved, and provide monthly utility accruals to leadership; Researches and resolves invoice and payment inquiries; works closely with supply chain, receiving and various department owners; Reconciles vendor statements; works on RNI reports to resolve outstanding issues; Provides clerical support for the department, including mail processing, answering phones, and receptionist duties; Matches printed checks with needed back up documents, sending to vendors to ensure proper payment application; Assists with month end (and year end) preparation and reporting accruals

Requirements

High School Diploma or Equivalent; Accounts Payable Certification (ACCT PAY CERT) - Institute of Finance and Management; Accounts Payable Certification Grace (ACCT PAY GRACE) - Employee Grace Period for Essential Credential (GRACE); One (1) year of experience in Accounts Payable; Requires critical thinking skills; effective communication (written and verbal) skills; decisive judgment; ability to work with minimal supervision; ability to work in a stressful, high volume, large dollar financial environment with tight deadlines/turn around times; New Hire has one (1) year from date of taking the position to obtain the Accounts Payable Certification