Assistant Company Secretary

The Assistant Company Secretary supports the Company Secretariat in delivering an effective, timely and compliant company secretarial and corporate governance service across the group's regulated entities — Polo Managing Agency Limited (PMA), Polo Commercial Insurance Services Limited (PCIS), Polo Partners, and the Lloyd's syndicates managed by PMA. Working under the direction of the Company Secretary, the role provides hands-on support for board and committee administration, statutory and regulatory compliance, entity management and governance projects. It is a delivery-focused role: the post-holder prepares, maintains and coordinates governance documentation and processes to a high professional standard, escalating judgement calls and matters of interpretation to the Company Secretary.

Responsibilities

Support the Company Secretariat in delivering company secretarial and corporate governance services; Assist with board and committee administration, including calendars, agendas, papers, meeting packs and logistics; Prepare first-draft minutes and maintain action logs; Maintain statutory registers, entity management system and Companies House filings; Support the governance framework, conflicts of interest registers and annual governance activities; Assist with regulatory notifications and information coordination with Lloyd's, FCA and PRA; Provide company secretarial support to Lloyd's syndicate governance; Administer board portal and maintain governance records in SharePoint; Support corporate transactions and governance improvement projects; Provide day-to-day support to the Company Secretariat

Requirements

Studying towards, or holding, the CGI (Chartered Governance Institute / ICSA) qualification, or equivalent; Company secretarial or corporate governance experience; Experience of the Lloyd's, FCA and/or PRA regulated environment, including the London insurance market; Working knowledge of the Companies Act 2006 and statutory filing requirements; Familiarity with SM&CR and its governance and record-keeping requirements; Experience of drafting agendas, board and committee papers, and minutes; Experience of entity management and board portal software (e.g. Diligent Entities, Admincontrol); Strong Microsoft Office skills (Word, Excel, PowerPoint, SharePoint) and comfort with new technology; Knowledge of the Lloyd's Principles and managing-agency governance; Accuracy and attention to detail; Written communication; Organisation; Discretion and integrity; Collaboration; Diligence and improvement; Demonstrates behaviours aligned to the PoloWorks PRIDE values

Nice to have

Regulated financial services or insurance environment

Benefits

Competitive salary; Discretionary annual bonus; Minimum 24 days annual leave (with option to buy more); Flexible hybrid working; Private health insurance; Life assurance; Income protection; Enhanced pension contributions; Occupational maternity and paternity pay; Company volunteering days; Electric Vehicle (EV) leasing scheme; Employee assistance programme with retail discounts and savings; Generous employee referral scheme; Regular sports and social events