Associate Manager, US Meetings Management

Are you ready to shape the future of healthcare by managing data-driven US meetings from the flexibility of your own home? Proclinical is seeking an Associate Manager for US Meetings Management to support the planning, budgeting, and execution of meetings, events, and conferences. In this role, you will collaborate with internal teams and external vendors to ensure seamless event delivery while contributing to broader departmental initiatives. This position requires a detail-oriented professional with strong project management skills and the ability to thrive in a dynamic, fast-paced environment.

Responsibilities

Collaborate with internal and external stakeholders to plan and execute meetings, events, and conferences; Manage financial aspects, including creating and reviewing budgets, tracking vendor Statements of Work (SOWs), and conducting finance audits; Oversee tasks such as registration website creation, conference sponsorship submissions, and Cvent audits; Support the development of Standard Operating Procedures (SOPs) and financial processes; Contribute to department-wide programs and projects to drive organizational success; Adapt to evolving priorities and corporate culture while maintaining high standards of professionalism; Demonstrate initiative, creativity, and collaboration in project development and execution

Requirements

Strong project management experience, particularly in event coordination within a corporate setting; Proficiency in Cvent is required; Proficiency in Microsoft Office Suite; Excellent verbal and written communication skills; Highly organized, detail-oriented, and adaptable to changing priorities; Ability to manage multiple projects under tight deadlines in a fast-paced environment; Willingness to travel (10-15%); Bachelor's degree required

Nice to have

Experience in the pharmaceutical or healthcare industry (strongly preferred); Familiarity with working alongside healthcare professionals (a plus)

Benefits

Flexibility to work from home