Building Operations Coordinator

Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Building Operations Coordinator will manage a range of hard services and provide the necessary support to ensure the efficient and effective running of the site.

Responsibilities

Manage a range of hard services and provide support to ensure efficient and effective running of the site; Be the Single Point of contact for site hard services; Creation and follow up of Preventive Maintenance Plan for the client; Supervision and attendance to unplanned maintenance activity; Follow up on maintenance planned by Landlord and attends monthly meetings; Management and supervision of JLL building technicians; Response and follow up of requests on Tickets via CMMS within agreed SLAs; Management of all engineering related Corrigo (CMMS) transactions related to hard services work orders; Management of key service partner for maintenance; Raising POs, following spends, and financial report to JLL/client finance team; Identify, document and implement cost avoidance and cost-savings opportunities related to engineering and hard services; Proactively managing and tracking of spare parts with Key Service Partner stock; Tracking of utility usage (electric, water, gas) and reporting to client; Oversee Building Operating and Maintenance manuals; Collaboration with engineering and EHS leadership to ensure compliance with JLL and GREF safety and compliance programs; Small Project Management - Creation of Budget & Activity Plan for Site Improvements; Site Inspections with the building technicians; Deputise / provide cover for Assistant Facilities Manager / Facilities Manager when appropriate

Requirements

Knowledge of statutory and regulatory maintenance requirements for Clients assets as well as of Contract Management; Problem solving; Good decision making; Fluency in English required; Spreadsheet and word processing; Customer focused; Good inter-personal skills; Assertive; Attention to detail; Previous experience of working within a high profile corporate environment; Previous reception or hospitality experience

Nice to have

Diploma/degree level in technical discipline