Conference Sales & Events Coordinator

Minor Hotels is one of Australasia’s largest accommodation providers, managing over 70 properties in the region and a global portfolio of 640 properties across more than 66 countries. Our brands, Anantara, Avani, Oaks, NH Hotels, NH Collection, nhow, and Tivoli, span six continents, including Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe, and South America. Joining Minor means partnering with a diverse, expanding global organisation offering boundless opportunities to thrive and succeed.

Our people are the heart of our success, and we are committed to investing in your skills to support your career growth and advancement. You’ll feel valued as part of a tight-knit team, united in delivering exceptional guest experiences and thriving in a company dedicated to fostering an outstanding workplace culture.

Oaks Cypress Lakes Resort is seeking a motivated and organised Conference Sales & Events Coordinator to join our team on a part-time basis . This exciting role combines sales, event planning, client relationship management, and event delivery, making it perfect for someone who thrives in a fast-paced hospitality environment and enjoys seeing events through from enquiry to completion.

About the Role

As the Conference Sales & Events Coordinator, you will be the primary contact for clients planning conferences, corporate functions, weddings, retreats, and special events. Working closely with operational teams across the resort, you'll ensure every event is delivered seamlessly while building strong client relationships and identifying new business opportunities.

This is a part-time position ; however, flexibility is essential. While many hours will be worked during standard business hours, events may occasionally require attendance after hours, on weekends, or public holidays to support successful event delivery.

Responsibilities

Manage event enquiries from initial contact through to post-event follow-up; Prepare proposals, contracts, function sheets, and event orders; Coordinate all event logistics, including room setup, catering, audiovisual requirements, and supplier arrangements; Conduct site inspections and assist in securing new business opportunities; Build and maintain strong relationships with clients and key stakeholders; Ensure accurate booking administration, payments, and documentation; Attend event briefings and communicate requirements across departments; Be present during events to ensure successful delivery and manage any last-minute changes; Promote resort facilities and maximise conference and event revenue opportunities

Requirements

Previous experience in event coordination, conference sales, hospitality, or a similar role; Strong organisational skills and exceptional attention to detail; Excellent communication and relationship-building abilities; A sales-focused mindset with a passion for delivering outstanding customer experiences; The ability to manage multiple priorities in a fast-paced environment; A proactive, positive, and solutions-focused approach