Document Controller

Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact. We take great pride in being responsible for our clients, for each other and for our planet and its people. You’ll work and innovate in an environment where high standards and personal consideration go hand-in-hand.

Learn more about the exciting opportunity below where you’ll be part of projects renowned for technical excellence, ambition and sustainability.

We are currently seeking a Document Controller to support a variety of active transportation and infrastructure projects across Ontario.

Are you passionate about organization, precision, and supporting complex infrastructure projects behind the scenes? Join Egis Canada as a Document Controller and take on a vital role in ensuring our project teams have the accurate, up-to-date information they need to succeed. Working closely with engineers, contract administrators, and project stakeholders, you’ll manage the flow of technical documentation across multiple platforms and disciplines.

This role offers the opportunity to build deep familiarity with engineering documentation standards and tools while supporting major infrastructure initiatives. You’ll be a key contributor to project efficiency, compliance, and success—making your attention to detail and process management skills essential.

Why Join Egis?

Egis Canada is synonymous with project and construction management best practices, delivering over 50 infrastructure projects annually with a dedicated team of 200+ professionals. As a Document Controller, you’ll play a behind-the-scenes but essential role in ensuring the quality and flow of information that supports project delivery.

This position offers a front-row seat to some of Ontario’s most impactful transportation and infrastructure projects, with opportunities to grow your expertise in project administration, quality systems, and information management. Join a company that values your diligence, supports your professional development, and empowers you to contribute meaningfully to complex projects.

Responsibilities

Coordinate all aspects of document control, including registration, uploading, transmitting, and tracking of technical documents, drawings, and commercial correspondence.; Ensure the accuracy and compliance of all document data in line with internal procedures and quality standards.; Manage the flow of documentation within the organization and between external project stakeholders.; Retrieve and distribute files as needed by team members across multiple disciplines.; Develop and manage electronic workflows to streamline document submissions and approvals.; Monitor document quality and proactively manage any discrepancies or process issues.; Prepare ad-hoc reports on project documentation status and deliverables.; Perform other administrative and project support tasks as required.

Requirements

University degree or College diploma in Business Administration, Engineering, or a related discipline.; Minimum 3 years of experience supporting engineering or construction projects.; Proficiency in document control processes, with a strong understanding of quality and compliance standards.; Experience with collaborative software tools such as SharePoint, ProjectWise, Aconex, Unifier, or equivalent platforms.; Strong communication, organizational, and problem-solving skills.; Self-starter with a collaborative, team-oriented approach and a focus on process improvement.