Document Controller (with Procore / Acconex Experience) in Rayong / Chonburi

Seeking an experienced Document Controller to establish and manage comprehensive document control systems using Procore and other digital platforms. Must demonstrate expertise in creating efficient workflows, maintaining document integrity, and ensuring seamless information flow across project stakeholders.

Responsibilities

Configure, customize, and manage Procore document management system including folder structures, permissions, and workflow automation; Design and implement document workflows for submittals, RFIs, change orders, drawing revisions, and project correspondence using Procore's workflow tools; Maintain master document registers, version control, and distribution logs ensuring all project stakeholders have access to current information; Process construction submittals through Procore including routing, tracking, approval workflows, and compliance verification; Manage design drawings, specifications, and revisions ensuring proper version control and distribution to field personnel and subcontractors; Administer Request for Information processes using Procore's RFI tool, track response times, and ensure timely resolution; Facilitate change order workflows including documentation, approvals, and cost tracking through integrated project management systems; Establish quality assurance procedures for document accuracy, completeness, and compliance with project standards and client requirements; Train project team members and subcontractors on Procore usage, document management procedures, and workflow processes; Generate document management reports, workflow performance metrics, and project documentation status using Procore's reporting capabilities; Coordinate document management with other project platforms including BIM software, scheduling tools, and accounting systems; Maintain project archives, ensure document retention compliance, and facilitate project closeout documentation; Ensure field personnel have mobile access to current documents through Procore's mobile applications; Monitor document management compliance with contract requirements, regulatory standards, and company policies; Coordinate with legal and compliance teams for document retention requirements; Manage external consultant and vendor access to project documentation

Requirements

Platform Experience – Minimum 4+ years document control experience with Procore or similar platforms (PlanGrid, Autodesk Construction Cloud, Aconex); Construction Knowledge - Fair understanding of construction documentation including drawings, specifications, submittals, and project correspondence; Technical Skills - Proficiency in document management systems, cloud platforms, and integration with project management software; Process Improvement - Experience optimizing document control processes and implementing efficiency improvements; Training Abilities - Demonstrated ability to train teams and create user documentation for digital platforms; Procore project management suite (submittals, RFIs, drawings, correspondence); Document scanning, OCR, and digital archiving systems; Microsoft Office Suite integration with construction platforms; Cloud storage systems and permission management; Mobile device management for field documentation access; API integrations and data export/import procedures

Nice to have

Procore certification or other construction technology platform certifications; Experience with BIM coordination and model-based document management; Knowledge of ISO 9001 quality management systems; Advanced Excel skills and database management experience; Experience with multiple document management platforms (Aconex, PlanGrid, SharePoint)