Facilities Manager

We are hiring a Workplace & Facilities Manager (Europe) to our Workplace & Facilities team in Spain. This role leads workplace, facilities, and staff operations across our European offices, serving as a strategic partner to regional stakeholders across the organization. You will be responsible for aligning regional support needs with team capacity, setting high standards for workplace experience, and optimizing operational processes, vendor contracts, and space utilization.

Responsibilities

Establish and cultivate trust and credibility across the organization and with senior leadership by proactively communicating Workplace & Facilities guidelines, processes, and strategic standards; Ensure seamless onboarding operations, including office access, laptop delivery, Welcome Kits, and transport platform registrations; Oversee financial procedures and budget management across office expenses, events, travel, and catering; Lead vendor selection and partnership management with a global perspective; Drive corporate real estate projects including office relocations and renovations; Develop and execute end-to-end project plans for all European workplace initiatives; Analyze operational data to diagnose challenges and optimize space utilization and reduce operational costs; Collaborate cross-functionally and globally to identify process efficiencies while meeting European regional requirements; Craft structured communication and change management plans, including company-wide and crisis communications; Mediate team and stakeholder dynamics and resolve conflicts constructively; Manage European office travel schedules and oversee day-to-day requests from remote locations to ensure compliance with workplace and facilities agreements; Inspire and empower others to prioritize wellbeing

Requirements

Bachelor's Degree in Administration, Organization, Hospitality, Workplace & Facilities Management (or related field); At least 5+ years of relevant experience in mid-to-senior level workplace management, corporate real estate, or multi-office operations across Europe; Prior experience in multi-office workplace and facilities management across Europe is mandatory; Corporate real estate projects experience is mandatory; Vendor negotiations experience is mandatory; Strategic project management skills, including building and executing end-to-end project plans and overseeing office relocations; Strong negotiation and vendor management skills; Analytical thinking with the ability to use data to optimize space utilization and control operational expenses; Fluency in English; Proven ability to craft structured communication plans and guide teams through organizational change and crisis scenarios; Hospitality-minded with strong service orientation and attention to detail; Proficiency in GSuite and modern workplace facilities management software; Diplomatic and self-motivated, capable of mediating conflicts and traveling regularly across European office locations

Nice to have

Knowledge of additional European languages

Benefits

Free Gold membership with access to onsite gyms and studios, digital fitness programs, and online wellness resources; Add up to three family members to the wellness plan; Health insurance; Flexible schedule; Minimum of 25 days paid holiday per year plus one additional day per year of tenure (up to 5), plus annual holidays and an extra holiday on your birthday; 100% paid parental leave for all new parents; Extended leave and ramp-back period for parents giving birth; Career growth platforms, interactive sessions, personalized development roadmap, and internal opportunities