Finance Supervisor

OVERVIEW OF RESPONSIBILITIES:

The Finance Supervisor is responsible for ensuring that the financial control controls, books, records and reporting of the hotel are accurate, current and in compliance. Enters data into computer system using defined computer programs (Opera / Sun Systems).

Hierarchical Competencies:
- Reports directly to the Chief Accountant;
- Supports the day-to-day operations of the Finance Department;
- Fully assumes the duties of the AR Supervisor / Credit Supervisor;
- Ensures proper filing of all supporting documents, generates reports in a timely fashion;
- Assists ADOF and Chief Accountant with annual Internal/External Audit.

Requirements and Competencies:
- Working hours: The Finance Supervisor is expected to be on duty during normal working hours and whenever his/her presence is required. An adaptation of working hours may be required to complete all tasks within the prescribed deadlines.
- Language: The Finance Supervisor is required to speak English (fluency in other languages would be an asset).
- Education/Experience: Pre-requisite skill requires knowledge of Accounting and Accounting concepts. The minimum education is high school equivalency; however, a Business related, or Accounting degree is preferred. In lieu of education, at least 3 years of experience in accounting is required. Familiarity with book-keeping and basic accounting procedures along with knowledge of general business systems (i.e. Word, Excel, etc.) is required. Attention to detail and strong aptitude for numbers.
- Conduct: Must be very detail oriented, with a high degree of professional integrity and confidentiality. Must be able to work safely, effectively and efficiently and possess the ability to maintain tight deadlines with little to no supervision.
- Abilities: Must have skills in database, spreadsheet or other accounting applications. Ability to properly organize, prioritize tasks and maintain records.
- Uniform: Clothing should be standard business attire.

Functional Duties:
- Participates in Sales & Catering Pre-Con meetings during Credit Manager's absence;
- Prepares and issue invoices on timely manner as per RSW policy;
- Standard Bank Transaction postings;
- Non-Standard Bank Transaction Postings (including intercompany payments, returns & incoming wires);
- Daily/Weekly Bank Rec to monitor reconciling items and ensure they are resolved within the month;
- Chargebacks & Transaction Verifications to limit losses on disputes;
- Assist with the preparation of monthly Balance Sheet reconciliations related to City ledger, Credit Card Ledger and Memberships. All reconciling items should be cleared within (60) days;
- Assist Accounts Payable and Income Audit areas when necessary;
- Assist with month-end procedures;
- Properly file and store all job-related documents in accordance with company policy and maintains all files with organization and proper security;
- Must be able to maintain good relationships with all departments in the hotel;
- Ensures confidentiality in all matters related to Credit Management activities;
- Carries out other duties as assigned by the DOF or ADOF;
- Participates in the quality improvement process.

Appropriate Manual/Policy and Procedures:
USALI (Current Edition)
Emergency Plan

Responsibilities

Ensure financial controls, books, records and reporting of the hotel are accurate, current and in compliance; Enter data into computer system using defined computer programs (Opera / Sun Systems); Report directly to the Chief Accountant; Support day-to-day operations of the Finance Department; Fully assume duties of the AR Supervisor / Credit Supervisor; Ensure proper filing of all supporting documents and generate reports in a timely fashion; Assist ADOF and Chief Accountant with annual Internal/External Audit; Participate in Sales & Catering Pre-Con meetings during Credit Manager's absence; Prepare and issue invoices on a timely manner as per RSW policy; Post standard and non-standard bank transactions; Perform daily/weekly bank rec to monitor reconciling items; Handle chargebacks and transaction verifications; Assist with preparation of monthly Balance Sheet reconciliations; Assist Accounts Payable and Income Audit areas; Assist with month-end procedures; Properly file and store job-related documents; Maintain good relationships with all departments; Ensure confidentiality in Credit Management activities; Carry out other duties as assigned by DOF or ADOF; Participate in quality improvement process

Requirements

Working hours: expected to be on duty during normal working hours and whenever presence is required; Adaptation of working hours may be required to complete all tasks within prescribed deadlines; Required to speak English; Knowledge of accounting and accounting concepts; Minimum education is high school equivalency; In lieu of education, at least 3 years of experience in accounting required; Familiarity with book-keeping and basic accounting procedures; Knowledge of general business systems (i.e. Word, Excel, etc.); Attention to detail and strong aptitude for numbers; Must be very detail oriented, with a high degree of professional integrity and confidentiality; Must be able to work safely, effectively and efficiently and possess the ability to maintain tight deadlines with little to no supervision; Must have skills in database, spreadsheet or other accounting applications; Ability to properly organize, prioritize tasks and maintain records; Clothing should be standard business attire

Nice to have

Fluency in other languages would be an asset; Business related or Accounting degree preferred