Grants and Financial Coordinator/Specialist

The Department of Pathology and Laboratory Medicine is seeking a Grants and Financial Coordinator or Grants and Financial Specialist for its Research Administration team. Applicant qualifications will determine the grade to be filled.

Responsibilities

Provides administrative pre/post award and financial services to Department Manager, Manager of Finance and Administration, Department Chair, graduate students, postdocs, research track faculty, and tenure track faculty principal investigators; coordinates preparation and review of new and continuing grant proposals for assigned PI submissions using Huron grant management system and sponsor submission portals; coordinates sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance on sponsored project issues, budget management, expenditure review, financial reporting, and participation in training; monitors department related finances and reconciles accounts in accordance with federal and nonfederal guidelines; effectively communicates award and financial policies to students, faculty, and staff; uses Workday Financials to assist in administering/approving payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions and expense approvals; independently manages all matters pertaining to grants administration including financial oversight and administrative responsibility for sponsored projects; provides high-level comprehensive pre- and post-award management, subcontract administration, and financial analysis; serves as administrative liaison between Department, Office of Sponsored Projects, collaborating institutions, sponsoring agencies and principal investigators; handles confidential information and maintains secure privacy

Requirements

Bachelor’s degree; equivalent combination of education and experience; 2-4 years of experience in research administration or accounting/financial/budgeting (Specialist level); strong attention to detail; organizational, administrative, and time management skills; ability to quickly interpret and respond to frequent changes in grant submission guidelines, funding priorities, and compliance requirements while maintaining accuracy and meeting deadlines; effective communication skills, both oral and written; ability to work under pressure in a deadline-oriented environment; excellent math skills; proficiency in Microsoft Office Programs (Word and Excel), web-based programs and tools, Gmail and related Google applications, and Adobe Acrobat Pro; flexible, service-oriented and resourceful; file management skills; willingness and interest to continue learning; ability to handle confidential information with discretion; ability and willingness to work outside normal business hours on occasion; criminal background and education check required; excellent financial analytical ability; highly proficient in Excel applications; strong organizational, administrative, time management and critical thinking skills; ability to meet deadlines in a fast-paced, multi-faceted work environment; ability to organize and prioritize workload in a multi-tasking environment while maintaining careful attention to detail

Nice to have

Degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field preferred; 1-2 years of finance or grants experience highly desired; experience with proposal preparation with federal and non-federal grants and using Huron grants management (or similar) system highly desired; familiarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov highly desired; higher-education or non-profit work experience highly desired; MS Excel and Google Docs preferred