Office Assistant

We are seeking a dependable Office Assistant to support day-to-day administrative operations and provide exceptional front office support. This is an excellent opportunity for someone who thrives in a fast-paced, team-oriented environment.

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Responsibilities

Serve as the first point of contact by greeting visitors and answering incoming phone calls.; Manage calendars, schedule appointments, coordinate meetings, and reserve conference rooms.; Sort and distribute incoming mail, packages, and correspondence.; Perform accurate data entry and maintain both electronic and physical filing systems.; Prepare, proofread, copy, and distribute routine documents and communications.; Order and maintain office and breakroom supplies.; Assist with basic bookkeeping tasks, expense reports, and invoicing.; Keep reception and common areas organized and professional.; Provide administrative support for special projects as assigned.

Requirements

High school diploma or equivalent.; 1–3 years of administrative or office support experience.; Strong verbal and written communication skills.; Proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace.; Excellent organizational and time management skills with strong attention to detail.; Ability to prioritize multiple tasks and work independently.; Spanish bilingual skills are a plus, but not required.