Operations Assistant (Florida - USA)

As an Operations Assistant, you will manage permitting workflows, maintain project schedules, handle light project coordination, and provide day-to-day administrative support to company leadership. You will act as an operational anchor, anticipating team needs and ensuring strict compliance with local Florida regulations.

Responsibilities

Prepare, submit, and track permit packages for Florida construction projects, ensuring full adherence to local building codes; Maintain construction timelines, schedule trade partners, and monitor project milestones; Support day-to-day project management tasks, track deliverables, and facilitate clear communication across team members and contractors; Manage leadership calendars, triage emails, handle ad hoc operational tasks, and keep daily workflows running smoothly; Utilize JobTread, Microsoft Excel/Word, and related construction tools to manage project data and operational tasks

Requirements

3+ years of direct experience pulling permits and navigating Florida building codes and municipality processes (Non-Negotiable); Minimum 3–5 years of experience in construction operations, project coordination, or as an EA/Operations Assistant within the construction industry; Native or full professional fluency in written and spoken English; Strong knowledge of Microsoft Office (Excel, Word) and construction software; Self-directed, highly organized, and able to manage competing priorities without sacrificing accuracy or compliance; Candidates without construction background in Florida (USA) will not be considered

Nice to have

Hands-on experience with JobTread