Principal Facilities Spec

Job Overview: The Principal Facilities Specialist has developed breadth and depth of skills in a range of Facilities processes, procedures, and systems and can act as a technical expert in an area. They are responsible for gathering and analyzing data to identify and solve problems that arise with little or no precedent.

Responsibilities

Support day-to-day facility operations to ensure a safe, clean, and functional work environment; Respond to and track facility-related requests and issues, ensuring timely resolution; Assist in coordinating preventive and corrective maintenance activities; Coordinate visitor registration processes and front-of-house support activities; Manage lost and found processes, including receiving and logging items; Support coordination with service providers (hard and soft services); Monitor vendor activities on-site to ensure services are delivered as expected; Escalate service delivery issues to senior team members; Arrange courier and dispatch services as required; Notify plant suppliers when replacements or maintenance are required; Raise purchase requisitions, service requests, and goods receipt entries as required; Maintain accurate facility-related documentation, records, and logs; Assist in tracking facility operational costs and maintaining basic reports; Support asset tracking, inventory management, and storage records; Generate and maintain daily attendance reports; Provide access card system backup and basic administration support; Coordinate business card orders for employees; Order and maintain stock of lanyards and access card holders; Assist in maintaining occupancy and seating allocation records; Support office moves, activities, and space planning updates; Update occupancy/vacancy charts as required; Maintain and update meeting room lists and booking information; Support adherence to company HSE, security, and compliance requirements; Assist in maintaining records related to fire safety, inspections, and audits; Support emergency response coordination as required; Provide support in communicating facility-related matters to employees and stakeholders; Maintain logs of issues, actions, and resolutions; Escalate complex issues to senior facilities staff; Support issuing of staff and visitor access passes in line with security protocols; Assist in general office services such as mailroom, printing, and vendor coordination; Support the Facilities team in ongoing activities, projects, and initiatives; Perform other duties as assigned in support of facility operations

Requirements

Bachelor's Degree preferably in Facilities/Project Management or a related discipline; Minimum of five (7) years related work experience in Facility Management with 5 years in a similar role with a Multinational Company; Advanced in the English language, both verbally and written, C1 level (min.); Fluent in Malay; Software knowledge on Microsoft Word, PowerPoint, Excel essential; Proven track record with references; Ability to work collaboratively within a team environment; Basic understanding of facility management processes and building operations; Good organizational and administrative skills with attention to detail; Ability to manage multiple tasks and prioritize effectively; Strong communication and interpersonal skills