Project Coordinator

In this position, you will join our Built Environment business, where you will play an integral part in a team of highly skilled specialists that ‘bring ideas to life’ for our clients across all types of building and infrastructure projects.

Responsibilities

Prepare and issue transmittals and maintain drawing registers; Track and download project documents from systems such as SharePoint, ACC (Autodesk Construction Cloud), Aconex or other Cloud-based platforms for internal review; Monitor document status and follow up with relevant team members to ensure timely reviews and submissions; Maintain and update drawing lists in master files; Record and document Meeting Minutes; Capture meeting videos and translate them into clear, structured notes for Project Managers and Engineers to review and submit to stakeholders; Distribute and archive meeting records for easy access and tracking; Collaborate with internal teams to gather data and prepare documentation for client and authority submissions; Ensure accuracy, consistency, and completeness of all documentation prior to submission; Act as a liaison between project teams and external stakeholders to ensure effective communication; Coordinate with team members and clients to align on schedules, deliverables, and updates; Consolidate and verify data accuracy in collaboration with officers and other stakeholders; Liaise with internal and external stakeholders to gather data and prepare documentation to support project delivery as schedule; Manage project-related email correspondence and maintain a structured filing system for incoming and outgoing communication

Requirements

Bachelor’s degree in Business Administration, Project Management, Engineering, or a related field (or equivalent experience); Proven experience in a project administrative or project support role; Excellent organizational and multitasking skills; Strong attention to detail and commitment to data accuracy; Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Strong communication and interpersonal skills; Ability to work effectively in a fast-paced, deadline-driven environment; Excellent in English communications; Genuine passion for re-imagining engineering and continuous learning

Nice to have

Experience with document control systems (e.g., ACC, Aconex)