Property Executive cum FSM

The Property Executive will be required to manage and monitor the repair and replacement work including managing the defects rectification. The role will be required to liaise with building owner, FMC and tenants across sites for the areas of responsibility, and act as the liaison with the contractors. A key part of the role will be to engage with tenants to ensure their needs are addressed during the work period especially where inconvenience is caused to their day to day operations. This role ensures highest standard in focus around safety, code-compliant, functional facilities/properties service delivery. The role is to attend all meetings and inspections and also responsible for providing periodic updates and status projections. The role is responsible for the preparation, collation and submission of related engineering, facilities, and project reports as per required frequency. Develop an understanding of and sound working relationships with key representatives of the client and all key suppliers' / service providers to the site.

Responsibilities

Manage and monitor repair and replacement work including managing defects rectification; Liaise with building owner, FMC and tenants across sites and act as liaison with contractors; Engage with tenants to ensure their needs are addressed during work period; Ensure highest standards in safety, code-compliant, functional facilities/properties service delivery; Attend all meetings and inspections and provide periodic updates and status projections; Prepare, collate and submit engineering, facilities, and project reports; Develop understanding and working relationships with key client representatives and suppliers/service providers; Attend project meetings and provide progressive updates to building owner, FMC and stakeholders; Submit project progress and completion reports; Post DLP, follow up closely and ensure defects rectifications are completed; Establish a Safety First culture across sites and improve safety performance; Highlight safety risk to contractors and follow through on adherence; Provide support to building owner and team to achieve high client service standards; Escalate timely to Manager on issues impacting performance; Serve as liaison for all facilities services; Ensure safety, environmental and client standards strictly adhered; Ensure compliance with portfolio initiatives and local/state/federal laws; Ensure compliance with client policies, government regulations and JLL internal SOP; Key point of contact for tenant engagement, work on communication materials, liaise with tenants; Plan and schedule fire safety inspections within tenanted units; Issue engagement letters; Conduct inspections of premises; Assist in issuance of breach letters; Escalate to authorities (e.g. SCDF) if necessary; Monitor regulatory processes; Report findings and progress to JTC (monthly report)

Requirements

Diploma holder in Building or Facilities Discipline from a recognised tertiary establishment, with a minimum of 3 years relevant working experience; OR ITE/NTC facility management or technical discipline with minimum 5 years' experience; Certified Fire Safety Manager (FSM); Experiences and technical knowledge in facilities management and project management; Knowledge in statutory requirement; Pleasant personality, strong customer service, interpersonal skills and problem solving ability; Strong technical and project management knowledge; Good understanding of facilities operations; Computer skills in Microsoft Office, MS project, PowerPoint, Excel; Independent, self-motivated, flexible, responsible and willing to work under pressure

Nice to have

M&E and/or civil/building background