Temporary Billing Services Representative

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. The firm is seeking a Temporary Billing Services Representative to join our growing Client Accounting team for approximately 6 months. The primary function of the role is to prepare and edit prebills and generate client invoices for assigned attorneys. This temporary role is available for a hybrid work schedule in any of our U.S. offices.

Responsibilities

Coordinate and maintain billing portfolios for assigned Billing Attorneys; Review time entries to ensure proper matter coding, billing rates and compliance with attorney/client/e-billing guidelines; Follow up with attorneys and/or secretaries to ensure timely return of prebills; Process all prebill revisions, including edit, transfer and write-off of time, and ensure timely and accurate preparation of client invoices; Application of internal policies and procedures related to billing adjustments and other special billing requirements; Distribute invoices to clients via mail, email or e-billing, as required; Monthly review and follow-up on WIP aging to ensure that matters on hold are clearly noted and are billed as soon as possible once completed; Monthly review of Unapplied and Retainer accounts and timely application of same to client invoices; Maintain record of special billing instructions for attorneys and clients; Respond to attorney and client billing requests and inquiries; Special projects as required

Requirements

Proficient in Outlook, Excel and Word; Strong analytical skills; ability to assess information, anticipate issues and outcomes and to make effective decisions; Strong written and verbal communication skills; ability to exchange information and to present ideas, report facts and other information clearly and concisely; Ability to organize time, prioritize workload effectively, and work independently; Team player; Customer service focused

Nice to have

2+ years of billing or accounting experience preferred; Bachelor's degree or equivalent experience preferred; Law Firm experience and proficiency in Aderant or other legal billing software is a plus; Understanding of electronic billing a plus