VP/Director of Finance & Administration

Nanobiosym is an innovative nanotechnology company in Cambridge, MA developing next gen diagnostics to address a broad range of diseases. Founded by an MIT/Harvard alum to work at the interface of physics, nanotechnology, and biomedicine, this hyper-growth company offers unique career opportunities with strong long-term incentives. We are seeking a rock-star candidate to take charge of our finance and administrative functions and play an integral leadership role in the company's scale-up. The VP/Director of Finance & Administration will own all financial, accounting, legal, HR, IT, Security, and administrative operations of the company - from hands-on general ledger work to the systems, records, and controls and compliance management that let a growing company run cleanly.

Responsibilities

Own the general ledger, month-end and year-end close, and preparation of GAAP-compliant financial statements; Deliver timely, accurate monthly and quarterly reporting packages to the CEO, Executive Management, and the Board; Direct AP, AR, payroll, invoicing, vendor management and negotiations, and collections - supervising the function while remaining hands-on as needed; Cut Costs, Build cost efficiency, negotiate supplier contracts; Lead budgeting, forecasting, and cash management to support growth; Manage or assist tax filings for all entities and implement accounting policies, internal controls, and close calendars; Build reporting that scales: standardized templates, defined close cycles, and dashboards leadership can act on; Own audit preparation end to end - schedules, reconciliations, supporting documentation, and auditor coordination; Manage compliance across grants, contracts, tax, employment, and regulatory requirements; Prepare due diligence reports and respond to diligence requests with complete, well-organized documentation; Negotiate contracts, Maintain all corporate records, entity filings, and insurance coverage; Draft, review, negotiate, and administer contracts - vendor, customer, employment, NDA, consulting, and partnership agreements/contracts; Manage outside corporate and IP legal counsel and IP/patent filing relationships, bringing routine work in-house where practical; Track contract obligations, renewals, and deadlines so nothing lapses; Own hiring end to end - sourcing, applicant tracking, pipeline management, offers, and onboarding; Administer benefits, health insurance billing, and payroll changes; Handle personnel matters including performance issues, staff conflicts, absenteeism, and terminations, in compliance with state and federal employment law; Build and enforce HR policies and documentation as headcount grows; Build physical and cybersecurity, risk management, negotiate insurance packages; Run day-to-day operations efficiently - office, purchasing, vendor sourcing and bids, and cost savings across the board; Own document and data organization: paper and electronic files, contract repositories, financial records, and version control, structured so anything can be located on demand; Select and implement accounting, (ERP), (benefits) payroll, HRIS, and operational systems that replace manual work; Put repeatable, documented processes and controls in place so operations hold up as headcount and complexity scale; Support the CEO on communications, planning, and follow-through on key action items

Requirements

10+ years of progressive finance, accounting, operations, and administration experience, including time in a senior or leadership capacity; Bachelor's degree required; Expertise in GAAP, audit preparation, tax, and internal controls; SOX familiarity; Working knowledge of state and federal employment law and commercial contracting; Track record of implementing systems and processes that scaled with a growing organization; Demonstrated ability to operate both strategically and hands-on in a lean environment; Highly developed verbal and written communication skills, strong organizational and analytical ability, and excellent attention to detail across competing priorities; Responsive and proactive, with the ability to work well under tight deadlines and rapidly changing demands; You resonate with Nanobiosym's mission; You are results and deadline driven, and work well under high-pressure situations; You are comfortable with working long hours; You are resourceful, flexible, tactful, and persistent; You have positive energy, a sense of humor, and a can-do attitude; You have high ethical standards, are highly trustworthy and loyal, and handle confidential information with discretion; You are required to work onsite for this position

Nice to have

Graduate degree preferred; CPA and/or MBA; Ideally Big Four accounting experience, or Top Tier corporate experience; Startup, biotech, life sciences, or digital healthcare background; Experience managing outside counsel, HR functions, or diligence processes in a lean environment

Benefits

Strong long-term incentives; Own the finance and administration functions of a hyper-growth company with a clear path to expanded leadership; Build the systems, controls, and infrastructure that carry the company through its next stage of scale; Work with a world-class team at the forefront of nanotechnology, physics, biomedicine and AI