Warehouse Operations Supervisor - Admin

The Part-Time Operations Supervisor / Administrative Assistant provides administrative and operational support to the Warehouse teams. This role is responsible for assisting with day-to-day office functions, coordinating communication, organizing documentation, and supporting event-based operational needs. This individual will serve as a key resource to ensure efficient workflow and organization.

Responsibilities

Provide ABI support as needed (Payroll); Oversee daily warehouse operations, ensuring all processes run efficiently and on schedule; Maintain accurate inventory records through regular cycle counts and system updates; Supervise receiving of deliveries, verifying quantities, quality, and compliance with purchase orders; Enforce health, safety, and sanitation standards in compliance with food safety regulations; Investigate inventory discrepancies, shrinkage, and damages, and implement corrective actions; Collaborate with purchasing teams to maintain optimal stock levels and avoid shortages or overstock; Monitor vendor performance, delivery timelines, and product quality; Supervise the control of inventory of alcoholic beverages with strict accountability; Ensure proper handling and documentation of returns, transfers, and waste; Control access to high-value inventory and implement loss prevention measures; Lead, train, and schedule warehouse staff, ensuring productivity and accountability; Coordinate scheduling for warehouse; Assist with payroll tracking and related administrative tasks; Support event day check-in processes; Collect and process invoices for submission and tracking; Take notes during maintenance calls and assist with structuring follow-up actions; Scan receipts and upload documentation to the shared drive; Create signage and laminate materials for operational needs; Assist in building and organizing a maintenance request system; Organize and track incoming maintenance work orders; Support Yellow Dog Inventory items during ongoing implementation; Provide general administrative support for warehouse and maintenance teams; Assist with additional operational needs as assigned

Requirements

Strong organizational and administrative skills; Ability to manage multiple priorities in a fast-paced environment; Proficiency with Microsoft Office; Strong attention to detail and follow-through; Excellent communication skills; Ability to work independently and support multiple team members; Excellent verbal, written and interpersonal skills essential; Excellent organizational, planning, and communication skills; Familiarity with Food Handling and related state and federal regulations required; Able to work flexible schedules, including weekends, nights and holidays; Strong customer service orientation; Bilingual – English and Spanish; Must be available to work nights and weekends

Nice to have

Previous administrative or operations support experience preferred