Administrative Aide Confidential

The Administrative Aide to the Department/Division Head (Confidential) performs a variety of complex, confidential and responsible administrative duties for the Department/Division Head.

Responsibilities

Performs difficult confidential administrative work using independent judgment and personal initiative; Prioritizes work and independently prepares correspondence and memoranda; Interprets and applies departmental rules and policies; Responds to requests and inquiries from the general public; Operates modern office equipment including a computer; Screens office and telephone callers and routes incoming mail; Maintains the Department/Division Head's calendar, arranges meetings and appointments, and provides staff support; Maintains records, files, and logs, including confidential and personnel files; Prepares reports, correspondence, and memoranda using word processing software; May assign, evaluate, and monitor the work of office support staff; Participates in special projects as assigned

Requirements

Minimum of two years of college from an accredited school/institution, with coursework in Public or Business Administration or a related field; Two years of experience in an administrative support capacity, preferably as an assistant for an executive in a governmental agency; Thorough knowledge of modern office equipment, practices and procedures; Working knowledge of the principles and practices of public or business administration, planning, programming, and budgeting; Ability to identify, define, and analyze problems or issues and make sound policy and procedural recommendations; Ability to express ideas effectively orally and in writing; Ability to follow oral and written instructions; Self-motivated, with ability to motivate other employees; Ability to use tact and courtesy with department heads, employees, and the public; Ability to assign and instruct individuals engaged in department work; Attention to detail while coordinating several concurrent assignments; Ability to read, write, speak, understand, or communicate in English

Nice to have

Bachelor's degree in Public or Business Administration or a related field from an accredited school/institution