Administrative Assistant 1

Join a globally recognized leader that shapes the future of technology and innovation. This organization is at the forefront of developing groundbreaking solutions that empower individuals and businesses worldwide. As an Aquent talent, you’ll have the unique opportunity to contribute to a mission-driven environment, working alongside brilliant minds to make a tangible impact on global operations, partnering with Aquent to drive success. Are you a highly organized and proactive administrative professional ready to make a significant impact? Step into a pivotal support role where you won’t just be performing tasks; you’ll be the backbone of efficient workflows, directly contributing to the smooth execution of high-volume processes and ensuring critical operational success. Your meticulous attention to detail and ability to manage complex tasks will directly empower a team focused on vital compliance and legal processes, making a significant difference every day.

Responsibilities

Process high-volume paper filings, including preparation, distribution, scanning, and mailing of critical documents; Troubleshoot printing and equipment issues; Triage and escalate urgent operational cases to relevant teams; Track, accurately update, and confirm case status within specialized case management software; Generate and analyze case status reports; Conduct data audits and collaborate with stakeholders to maintain data integrity; Provide additional project and task support as needed

Requirements

1-2 years of proven administrative support experience; Strong proficiency with common communication and productivity tools, including spreadsheet and document processing software; Demonstrated experience in documenting processes; Ability to support high-volume operations effectively; Experience collaborating with cross-functional teams; Commitment to the full 18-month duration of this long-term engagement

Nice to have

Experience in legal operations, as a legal assistant, or in a law firm or clerk role

Benefits

subsidized health, vision, and dental plans; paid sick leave; retirement plans with a match; free online training through Aquent Gymnasium