Administrative Assistant - Bank of New Hampshire Pavilion

Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.

Responsibilities

Maintain timesheets and data entry of payroll; Complete tip reporting functions; Send all payroll reports to appropriate management for review each week; Must maintain strict payroll deadlines; Complete time sheets for temp employees and email to appropriate personnel; May be asked to assist checking in employees, temps, and other staff/vendors before events/concerts; Maintain calendar, arrange appointments, coordinate on projects with the Management Team; Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.); Serve as keeper of the records for all current and closed files within the office; Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors; Maintain inventory of office supplies; Monitor office equipment (printers/scanners/computers/etc.) for proper functioning; Arrange repairs if needed; Retrieve, screen, and deliver mail correspondence; Coordinate FedEx and UPS mailings; Draft letters, reports, and other correspondence in a timely, accurate manner; Complete a variety of reports for management (must be proficient in Excel/Word); Enforce and implement corporate policies and procedures and remain well informed of all office functions; Incorporate duties of other positions, including Accounting Clerk, Scheduling Coordinator, and Payroll Clerk; Work closely with other administrative employees, assisting with accounts payable, scanning files to management, and other functions; Assist in analyzing/reviewing vendors statements for accuracy and resolve problems as necessary; Maintain Product Receiving Log; Contribute to team atmosphere of Legends; Be flexible; Hours for this position will vary depending on the concert/event schedule; Some nights and weekends will be required; Perform other related duties, tasks, and responsibilities, and special projects as required from time to time

Requirements

Associates Degree or three years of accounting experience required; Experience in office management principles and procedures; Payroll experience required; Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills; Ability to perform duties above expectations with little supervision; Professional demeanor with the aptitude to interact with poise and upholding the company name; Strong written and verbal communication skills; Must be able to follow direction and then instruct others to follow those directions; Hours may be extended or irregular to include nights, weekends, and holidays; Travel to second venue in Dallas may be required; Excellent organizational skills; Ability to participate in a team environment; Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training

Nice to have

Experience in the Hospitality industry is a plus; Microsoft Office (Excel, PPT, Word, Outlook) Expert; Bachelors or better in Other