Administrative Assistant & Receptionist

The Administrative Assistant Receptionist will play a critical role in supporting smooth daily operations, delivering excellent service to both internal teams and external clients, and performing a variety of administrative and reception duties. The ideal candidate is organized, proactive, and skilled at managing multiple responsibilities in a fast-paced office environment.

Responsibilities

Serve as the first point of contact for clients, visitors, and staff, managing front desk operations, answering calls, and directing inquiries; Maintain a professional and welcoming reception area, all common areas, restrooms and kitchen; Handle incoming and outgoing mail, deliveries, and other correspondence; Provide administrative assistance across departments, including scheduling, preparing meeting agendas, and drafting meeting notes; Organize and maintain files, records, and documents, ensuring confidentiality; Assist in drafting correspondence, presentations, and reports; Support planning and execution of meetings, workshops, and department initiatives by managing logistics; Coordinate schedules, resources, and communication for internal and external events; Monitor and manage department supplies and equipment and troubleshoot basic office technology issues; Perform other administrative tasks as assigned to support the dynamic needs of the team and organization

Requirements

High school diploma or equivalent; At least 2 years of experience in an administrative or receptionist role; Effective communication; Organizational & time management; Technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment such as copiers, scanners, and telecommunication systems; Problem-solving & adaptability; Professionalism & confidentiality; Teamwork & collaboration; Client relationship management

Nice to have

Associate or bachelor's degree preferred; Experience in a multi-department organization is a plus

Benefits

Health, Dental, and Vision Insurance; Company-Paid Life and Long-Term Disability Insurance; Ancillary Benefits such as supplemental life insurance and short-term disability options; Classic Safe Harbor 401(k) Plan with employer contributions; Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning