Administrative Assistant, Technology, Data & Analytics

This Administrative Assistant role is a direct report to the Tech executive and is responsible for providing support for day-to-day operations. They are a key player in ensuring smooth and effective operations for the executive’s group as well as across global Technology, D&A.

Responsibilities

Manages and prioritizes executives’ calendars; Supports meeting scheduling, coordination, preparation as needed, capturing follow up action items, and follow-up as needed; Plans and supports events (e.g., off-sites, summits, conferences, team meetings); Coordinates special projects as needed; Monitors, organizes, and, where applicable, actions executives’ email; Plans travel and manages expense reports; both within US and globally; Creates communications and presentations as needed; Maintains function-level distribution lists; Interacts with executives and coordinates with assistants across the organization; Other responsibilities as needed

Requirements

Min. 3-5 years of administrative experience in fast-paced, corporate environment; Experience managing multiple executives and client groups, naturally able to juggle many priorities at once; Extremely detail-oriented, takes pride in being thorough and accurate; Able to adapt to and thrive in an agile and dynamic work environment; Seasoned at managing executive’s work schedules, events and travel arrangements (including international); Natural relationship-builder with executives, team members and admin peers; Effective communicator both written and verbal, can adapt tone and message based on audience type; Solution-oriented and pro-active at investigating and implementing the best resolution; Uses sound judgment to balance priorities effectively and meet deadlines; Comfortable escalating issues and operating effectively in times of ambiguity or uncertainty; Able to work in a hybrid-office approach; required in-office time 3 days per week. Must live in NYC metro area and be within commutable distance from the office; Proficient in Excel, PowerPoint, SharePoint, Outlook, Visio, and Concur; Maintains utmost confidentiality and professionalism

Nice to have

Interest in beauty industry and/or technology a plus

Benefits

annual discretionary bonus; competitive bonus program; health insurance coverage (medical, dental, and vision insurance); wellness and family support programs; life and disability insurance; retirement savings plans; paid leave programs; education-related programs; paid holidays and vacation time