Administrative Coordinator, Mandarin speaking

Administrative Coordinator, Mandarin speaking. Location: Oxford, United Kingdom. Hours: 40 hours per week (Mon-Fri, 9:00-17:30). Working Scheme: 4 days onsite, 1 day working from home.

Responsibilities

Manage day-to-day office operations to ensure a safe, efficient, and well-organized working environment; Coordinate office supplies, pantry stock, stationery, and other workplace resources; Arrange office lunches, visitor reception, meeting rooms, and hospitality services; Manage company vehicles, including leasing, maintenance, insurance, and related administration; Process daily operational invoices and support expense tracking in accordance with company procedures; Coordinate office and warehouse maintenance, repairs, and facilities management, working closely with landlords and service providers; Support office relocation projects and other workplace initiatives, ensuring minimal disruption to business operations; Provide administrative support to employees and managers across different departments; Arrange domestic and international business travel, including flights, accommodation, transportation, visa applications, and travel documentation; Coordinate meetings, company events, team-building activities, and external visits; Maintain accurate administrative records, contracts, and filing systems in compliance with company policies; Liaise with suppliers, contractors, landlords, and external service providers to ensure high-quality and timely service delivery; Build and maintain effective working relationships with external partners and internal stakeholders; Assist with IT asset management, including ordering, distribution, inventory, and maintenance of IT equipment and office assets; Coordinate with IT team and external vendors to support office technology needs; Ensure administrative processes comply with company policies and relevant local regulations; Provide general support to visitors, new hires, and employees as required; Undertake additional administrative duties and projects assigned by the line manager

Requirements

1-2 years of experience in office administration, office coordination, or a similar administrative role; Excellent organizational skills with the ability to manage multiple priorities and meet deadlines; Strong attention to detail and a proactive approach to problem-solving; Excellent written and verbal communication skills; Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook); Fluent in both English and Mandarin Chinese; Applicants must have the legal right to work in the UK for at least three years and must reside in or within a reasonable commuting distance from Oxford; GenScript does not provide sponsorship for work visas for this position

Nice to have

Bachelor's degree in Business Administration, Management, or a related discipline is preferred; Experience with travel coordination, facilities management, or event organization would be an advantage

Benefits

Competitive base salary and performance-based target bonus linked to individual achievements; 25 days of annual leave plus all UK bank holidays; Complimentary warm lunch on onsite working days; Hybrid working setup: 4 days in the office and 1 day working from home; Pension; Access to professional well-being support and consultant; Quarterly team-building activities and international working environment; Free parking available on the premises; Medical, dental, and vision insurance; 401(k) retirement plan with a company match that vests fully on day one; Paid parental leave after three months of employment; Paid time off policy including vacation time, personal time, sick time, floating holidays, and company holidays; Flexible spending and health savings accounts; Life and AD&D insurance; Short- and long-term disability coverage; Legal assistance; Supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance; Commuter benefits; Well-being initiatives; Peer-to-peer recognition programs