Afterschool Program Coordinator

The Afterschool Program Coordinator reports to the Site Director and works a Monday through Friday schedule to support the daily operations and compliance of Harlem Grown's youth and community programming. We are currently hiring for one position based at the Frederick Samuel Community Center. This role centers on two priorities: ensuring the program remains in full compliance with DOH, DYCD, and SACC requirements through accurate documentation, operational readiness, and consistent day-to-day procedures, and driving recruitment and enrollment so that afterschool and summer camp programs operate at full capacity. The Coordinator also supervises Activity Specialists and Group Leaders, supports summer programming, and provides program coverage as needed, including stepping into classrooms or leading activities. This role requires strong organizational skills, attention to detail, and a commitment to creating a positive, safe, and supportive environment for participants, families, staff, and community partners.

Responsibilities

Support compliance with all applicable DOH, SACC, DYCD, and Harlem Grown policies, procedures, and licensing requirements; Support and monitor key program records, including student enrollment, attendance, medical and consent forms, and employee documentation; Support the timely completion, collection, and renewal of all required program documents, certificates, and internal compliance materials for school-age child care and summer camp operations; Prepare the program for inspections, site visits, and compliance reviews by keeping documentation, procedures, and practices current; Monitor health, safety, supervision, and staff-to-participant ratio practices to ensure alignment with regulatory requirements and organizational expectations; Review lesson plans to ensure activities are age-appropriate, experiential, educationally sound, and aligned with Harlem Grown's logic model; Lead recruitment efforts to achieve and maintain full enrollment for after-school and summer camp programs; Greet participants and their families, provide information about program services, and sign participants in and out throughout program operating hours; Develop relationships with parents through family engagement strategies and regular communication; Support community outreach, marketing, and family events that drive enrollment and retention; Supervise and evaluate the performance of Activity Specialists, Group Leaders, and other program staff; Support the onboarding and training of staff and interns, with an emphasis on compliance, safety, supervision, and program procedures; Support the coordination of staff and program schedules; Step in as the lead in a classroom when needed to support program coverage and ensure continuity of daily activities; Assist with Summer Camp by providing both administrative and programmatic support; Support program evaluation and reporting requirements; Work closely with the Program Leadership Team to ensure programs align with Harlem Grown's mission, goals, and regulatory requirements; Serve as a role model, demonstrating and reinforcing Harlem Grown's core values; Perform additional duties as assigned

Requirements

Bachelor's degree; Must be 18 years of age or older; 1-year supervisory experience within an educational or nonprofit context; Demonstrated experience in program coordination or management, preferably within an educational or nonprofit context; Proven ability to lead, train, and manage a diverse team of staff and volunteers; Strong organizational and multitasking skills, with a keen attention to detail; Excellent communication skills for effective interaction with students, parents, staff, and community members; Experience in budget management and program evaluation; Familiarity with compliance regulations and best practices for licensed programs