Associate Facilities Coordinator (R5567)

The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience. This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs.

Responsibilities

Greet and assist visitors, ensuring a positive and professional first impression; Manage emails and general inquiries, routing as appropriate; Coordinate visitor access, badging, and check-in processes; Maintain front desk organization, cleanliness, and readiness at all times; Schedule meetings and manage conference room bookings; Support office operations including mail distribution, deliveries, and supply inventory; Coordinate with vendors and service providers as needed; Assist with planning and execution of office events and meetings; Partner with Facilities, IT, and Security teams to support workplace needs; Maintain accurate records and handle sensitive information with discretion

Requirements

Highschool Diploma or equivalent (Associate or Bachelor’s degree preferred); 1–3 years of experience in a front desk, receptionist, or administrative role; Strong verbal and written communication skills (English and Ukrainian); Proficiency in Microsoft Office or Google Workspace; Ability to multitask and prioritize in a fast-paced environment; Strong organizational skills and attention to detail; Professional demeanor with a customer-service mindset

Nice to have

Experience in a corporate high-growth office environment; Familiarity with visitor management systems (Envoy); Experience supporting facilities or office operations; Basic knowledge of access control and office security protocols; Experience coordinating vendors, deliveries, and events; Strong problem-solving skills and ability to work independently

Benefits

Bonus; Benefits; Equity